Admin Supervisor

Key Duties and Responsibilities

A. Administrative Services Supervision

• Oversees admin records management, document control, and retention.
• Ensures compliance with documentation standards and procedures.
• Supervises inventory, issuance, and monitoring of office supplies and equipment.
• Coordinates admin requests with Procurement, Autohub-Admin, and internal units.
• Reviews admin submissions and resource efficiency initiatives.

B. Statutory Compliance Processing & Monitoring

• Supervises preparation, monitoring, and timely submission of statutory requirements.
• Coordinates with regulatory agencies for permits, licenses, and renewals.
• Ensures accuracy, completeness, and acceptability of compliance documents.

C. Documents and Reportorial Compliance

• Reviews documents for policy compliance and proper action.
• Oversees preparation and submission of consolidated monthly admin reports.
• Ensures accuracy, completeness, and timeliness of reports.

D. General Services Supervision

• Supervises general services delivery (risograph, housekeeping, reception, marketing, utilities).
• Monitors service performance, documentation, and turnaround time.
• Recommends improvements to enhance service efficiency and quality.

Qualifications

• Bachelor’s degree in Business Administration, Management, Public Administration, or related field.
• At least 3 years of experience in administrative services, compliance, or general services, with supervisory experience preferred.
• Strong knowledge of records management systems, statutory compliance, and administrative processes.
• Excellent coordination, documentation review, and monitoring skills.
• Strong leadership, organizational, and communication abilities.
• Proficient in MS Office and reporting tools.
• With Driver's License