Admin Support Executive - India Operations

About Simreka
Simreka is a technology company building AI-powered software for scientific R&D, materials and chemicals. We are looking for an Admin Support Executive who can take day-to-day ownership of administrative and operational activities for our Bangalore office.
This is a hands-on role. The person will support a growing team of approximately 25 to 40 employees and work closely with the India management team and Simreka's international leadership.

Key Responsibilities

• Manage the day-to-day administration of the Bangalore office, ensuring smooth office operations.
• Manage office supplies, equipment, stationery, pantry requirements, maintenance and general office infrastructure.
• Coordinate with landlords, building management, internet/telecom providers, housekeeping, repair services and other vendors.
• Maintain administrative records, employee documentation, vendor information, invoices and office-related documentation.
• Act as a first point of contact for employee administrative queries and coordinate with the appropriate internal team or external service provider for resolution.
• Assist management in preparing reports, presentations, memos, spreadsheets, meeting notes and other administrative documents.
• Maintain regular operational reports and trackers for the India office.
• Coordinate meetings, appointments, visitors and internal office activities.
• Support employee onboarding and offboarding, including documentation, equipment coordination, access requirements and joining formalities.
• Support the recruitment and hiring process, including job postings, CV screening, interview scheduling, candidate communication and joining coordination.
• Coordinate with recruitment consultants and other hiring partners when required.
• Maintain employee records, attendance/leave information and other administrative HR documentation.
• Coordinate with payroll, HR, accounting and compliance service providers and ensure required information is submitted on time.
• Track administrative deadlines, renewals, contracts, subscriptions, insurance, office agreements and vendor commitments.
• Assist India management with operational and compliance-related documentation and follow-ups.
• Handle sensitive employee and company information with appropriate confidentiality.
• Follow up proactively with employees, vendors and external partners until assigned tasks are closed.

What We Are Looking For

We are looking for someone who is organized, dependable and comfortable taking ownership rather than waiting for instructions for every task.
The ideal candidate should have:

• 3 to 6 years of experience in office administration, HR administration, operations or a similar role.
• Experience supporting an office/team of approximately 20 to 50 employees.
• Prior recruitment/hiring experience.
• Good working knowledge of Microsoft Excel, Word and PowerPoint or equivalent Google Workspace applications.
• Ability to prepare clear reports, trackers and management updates.
• Good written and spoken English.
• Strong coordination and follow-up skills.
• Ability to deal professionally with employees, management, candidates, vendors and external service providers.
• Ability to manage several administrative activities simultaneously and prioritize them appropriately.
• High level of discretion when dealing with employee, financial and company information.

Candidates Who Will Fit This Role Well

This role would particularly suit someone who has previously worked as an admin executive, Office Administrator, Admin & HR Executive, Operations Executive, Office Coordinator or Administration
Executive in a technology company, startup, engineering company or professional-services organization.
Experience in a startup or growing SME environment is advantageous because the role requires flexibility. The successful candidate should be comfortable moving between recruitment coordination, employee support, facilities, documentation, vendors and management reporting during the same working day.

What Success Looks Like

The Bangalore office operates smoothly without management having to follow up on routine administrative matters. Employee requests are acknowledged and resolved promptly, hiring coordination is organized, vendors and facilities are properly managed, records remain current, and management receives accurate reports and early warning of issues requiring attention.

Most importantly, we are looking for someone who takes ownership of the India office's administrative operations and makes sure things actually get done.