Admin Tech I - Doc Control

Join an organization that values it's community and employees!

The purpose of this entry level position is to perform basic administrative support duties in varied functional and/or project team situations according to the supervisor's instructions, priorities, duties, policies, and department procedures. This is accomplished by applying general clerical knowledge of scanning, data entry, filing, and sorting mail. Other responsibilities include receiving and protecting confidential information and assisting with a variety of job duties for the division and performing other duties as required.

EDUCATION REQUIREMENTS

• High School Diploma or equivalent preferred

WORK EXPERIENCE

• Typically, 2 years of related work experience

Job Responsibilities
This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position.

General Responsibilities (Broad responsibilities that are consistent across job families)

• Perform data entry using departmental software.
• Perform mailroom duties including picking up, stamping, sorting, logging, prepping, scanning large varieties of correspondence and obtaining valid mailing addresses to process returned mail.
• Maintain customer and vendor information.
• Performs other duties as assigned.

Position Specific Responsibilities (Division specific responsibilities)
INFORMATION AND ASSISTANCE (Document Control):

• Sort, receive, distribute, prep and scan the mail for I&A division
• Perform data entry, logging certified mail for distribution when applicable
• Perform mailroom duties including stamping
• Index and research documents via Visiflow imaging system
• Provide assistance to other divisions regarding documents received in the Information and Assistance division
• Access the WinRDE system to locate accounts.

Position Qualifications & Requirements
KNOWLEDGE:

• Data entry
• General office procedures
• Researching skills
• Knowledge of general procedures
• General office procedures

WORKING CONDITIONS
Positions in this class typically require repetitive motions, sitting or standing for prolonged periods of time in an office setting.

PHYSICAL & MENTAL REQUIREMENTS
Positions in this class typically require repetitive motions, walking, talking and hearing. Must be able to sit or stand for extended periods of time with ability to reach, bend and move up/down on steps. Must be able to lift up to 50-pounds. The position requires considerable concentration, creativity and ability to effectively multi-task and manage time. The position is subject to stress caused by a changing public environment, mandatory deadlines and heavy workload. Requires the ability to ask questions that will bring forth the information needed to make sound decisions.

Equal Opportunity Employer

The Harris Central Appraisal District is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic,
including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.