ADMIN TENDER EXECUTIVE

The Administrative Executive is responsible for supporting daily office operations, managing official documentation, and assisting in tender preparation for government projects via e-Perolehan. This role is suitable for fresh graduates who are detail-oriented, well-organized, and eager to learn tender and procurement processes.

The position requires good document preparation skills, basic understanding of administrative procedures, and proficiency in computer applications such as Microsoft Word, Excel, and other office software. Training and guidance will be provided.

ABOUT THE COMPANY

Semarak Maju Jaya Sdn Bhd, established nearly 15 years ago, is a leading supplier of food rations, including fresh produce, raw materials, dry goods, and vegetables. The company specializes in supplying military camps across Malaysia with reliable and consistent food supply services.

Our operations span several states, including Johor, Kuala Lumpur, Perak, Sabah, and Sarawak, enabling us to meet diverse operational needs. In Nilai, we also provide Rangsum Tempuh Bekalan Keliling (RTBK) services to ensure efficient and timely food supply deliveries.

With a strong focus on quality, compliance, and customer satisfaction, Semarak Maju Jaya Sdn Bhd continues to grow as a trusted partner in this sector.

KEY REQUIREMENTS

• Diploma or Degree in Business Administration, Management, or related field
• Minimum 1 year of experience in tender administration, preferably in the food manufacturing, food service, catering, or food supply industry.
• Fresh graduate are welcome to apply
• Hands-on experience in preparing and submitting government and/or private sector tenders, especially food-related tenders.
• Good knowledge of ePerolehan, MyProcurement, and other tender submission platforms will be an added advantage.
• Familiar with tender documentation, contract requirements, specifications, pricing schedules, and compliance requirements.
• Strong organizational skills with the ability to manage multiple tender submissions and deadlines.
• Excellent attention to detail and document accuracy.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good communication, negotiation, and interpersonal skills.
• Able to work in a fast-paced environment and manage urgent tender submissions with tight deadlines.
• Willing and able to work overtime when required, particularly during critical tender submission periods.
• Receptive to constructive feedback and able to make corrections or improvements promptly.
• Able to work under pressure while maintaining accuracy, attention to detail, and quality of work.
• Proactive, responsible, and able to adapt quickly to changing priorities and instructions.

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KEY RESPONSIBILITIES

1. Tender Documentation & Submission

• Prepare, review and submit tender documents for government and private sector projects.
• Ensure all tender documents comply with client specifications and submission requirements.
• Compile and verify supporting documents, certifications, pricing schedules and technical information before submission.
• Monitor tender closing dates and ensure timely submission.

2. Tender Management

• Source and monitor new tender opportunities, particularly within the food manufacturing, food supply and catering sectors.
• Manage the tender process from invitation to submission and award.
• Liaise with internal departments to obtain the required information and supporting documents.
• Maintain proper records of all tender submissions and outcomes.

3. Costing & Proposal Preparation

• Prepare tender costing, price comparisons and commercial proposals.
• Coordinate with suppliers and procurement teams to obtain quotations and pricing.
• Review costing to ensure competitiveness while maintaining profitability.

4. ePerolehan & Compliance

• Operate the ePerolehan system and other relevant procurement portals.
• Ensure compliance with government procurement guidelines and tender requirements.
• Maintain updated company registrations, licences and supporting documents required for tender participation.

5. Coordination & Reporting

• Liaise with government agencies, clients and internal departments regarding tender matters.
• Prepare tender status reports and maintain accurate documentation.
• Perform other tender and procurement-related duties as assigned by Management.

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BENEFITS

• Annual Leave: 5 Working Days

• Medical & Hospitalization Leave

• Medical Claim Allowance

• Statutory Deductions (EPF, SOCSO & PCB)

• Season Parking Provided (subject to confirmation of employment)

LOCATION: N-3-10, Plaza Damas, No 60, Jalan Sri Hartamas 1, Taman Sri Hartamas, 50480 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur