Admin, Warehouse and Logistics Operations Support

Job Overview

The Warehouse Admin provides administrative and system support for daily distribution centre operations. The role involves performing data entry, updating SAP and in-house WMS software, extracting reports and maintaining accurate inventory records.

This position is based in a warehouse environment and requires close coordination with warehouse teams, internal departments, customers and other external stakeholders.

Working hours: 10:00 AM to 7:00 PM/ 08:30 AM to 5:30 PM
Working days: 5 days per week

Key Responsibilities

• Perform timely and accurate data entry in SAP and in-house WMS software.
• Process system transactions for inbound, outbound, inventory transfers, returns and other warehouse activities.
• Maintain accurate inventory records and highlight any stock or system discrepancies.
• Extract and prepare operational and inventory reports from the systems.
• Maintain proper documentation and filing for warehouse transactions.
• Coordinate with warehouse staff, internal departments, customers and other relevant stakeholders on daily operational matters.
• Follow up on incomplete transactions, missing documents and inventory discrepancies.
• Support inventory reconciliation, cycle counting and stock-taking activities when required.
• Follow all Standard Operating Procedures (SOPs), Work Instructions (WIs), company policies and warehouse safety requirements.
• Provide general administrative support to the Distribution Centre Operations team.
• Perform other duties assigned by Management from time to time.

Requirements

• Minimum GCE N/O Level, NITEC or equivalent.
• Previous experience in administration, warehousing or logistics operations is preferred.
• Comfortable using multiple systems and performing data entry.
• Experience with SAP or warehouse management software is an advantage.
• Basic proficiency in Microsoft Excel and report preparation.
• Detail-oriented, with a strong focus on data and inventory accuracy.
• Good communication and coordination skills.
• Able to work independently and follow up on assigned tasks.
• Comfortable working in a warehouse environment.