Admin/EA Support

About the role

We are looking for an organized and proactive Admin/EA to support our administrative operations and provide direct assistance to the business owner, with marketing support tasks as part of the admin scope. This is a great opportunity for someone who enjoys variety in their day to day work and wants to grow across both operations and marketing functions. You will work closely with our current Admin Assistant, sharing responsibilities and ensuring smooth day to day office operations, while also taking on marketing support tasks that help promote our brand and initiatives. This role will also provide direct executive/personal assistance to the business owner, handling both business related and personal tasks as needed.

Key responsibilities

• Assist with daily office administration tasks (filing, data entry, scheduling, correspondence)
• Support the current Admin Assistant with document preparation and record keeping
• Coordinate with internal teams to ensure smooth workflow
• Maintain organized digital and physical filing systems
• Handle basic office errands and coordination as needed
• Assist in creating and scheduling content for social media platforms
• Help prepare marketing materials such as flyers, presentations, or promotional posts
• Support the team in basic graphic design tasks (Canva or similar tools)
• Assist with tracking marketing campaign performance and gathering simple reports
• Coordinate with vendors or partners for marketing related needs when required
• Provide direct support to the business owner for tasks as assigned, whether business related or personal in nature
• Assist with scheduling, appointments, and errands for the owner
• Handle confidential matters with discretion and professionalism
• Prioritize and manage ad hoc requests from the owner alongside regular admin and marketing duties

About you

• At least college level (undergraduate) or currently pursuing a degree
• At least 1 year of relevant work experience is preferred but fresh graduates with strong potential may also apply
• Basic knowledge of MS Office (Word, Excel, PowerPoint) and Google Workspace
• Familiarity with social media platforms and basic content creation is a plus
• Good written and verbal communication skills
• Organized, detail oriented, and able to multitask
• Willing to learn and take on tasks outside of a traditional admin role
• Professional and personable demeanor, comfortable interacting with clients, vendors, or visitors
• Trustworthy and able to handle confidential matters with discretion
• Flexible and willing to assist with both business and personal tasks assigned by the owner