Admin_Executive

Administrative Support

Manage day-to-day office administration, housekeeping, and facility management functions.

Ensure timely upkeep of office infrastructure, IT assets, utilities, and office supplies.

Document, Maintain and organize all administrative records, files, contracts, and MIS reports systematically.

Support employees with reimbursement claims and ensure proper documentation and approvals in close coordination with account department as per policy.

Prepare and maintain comprehensive records of Board of Directors (BoD) meetings, including scheduling, agenda preparation, minutes, and follow-up on action items in coordination with Company Secretary office

Vendor Coordination

Coordinate with vendors for supplies, facility services, and maintenance requirements.

Collect quotations, prepare comparison statements, and support price negotiations in line with organizational guidelines.

Track and maintain all vendor agreements and renewals, ensuring timely documentation, compliance, and closure of service-level deliverables as per purchase order

Monitor vendor performance, evaluate service quality, and escalate concerns when required.

Maintain detailed travel records in coordination with empanelled vendor track reimbursements and ensure adherence to approved travel policies and budgets.

Operations & Compliance

Preferred candidate profile

15 years of experience in administration and operations, preferably in a corporate or service-oriented environment.

Demonstrated experience in managing administrative processes, vendor agreements, compliance documentation, and HR operational support.

Experience in handling Board meeting logistics, documentation, and record maintenance.

Reliable, detail-oriented, and process-driven professional with a proactive approach.

Proficiency in the Kannada language will be an added advantage.