Admin/Finance Officer

Location: Cebu

Employment Type: Full-time

Work Setup: On-site

Job Summary

We are looking for an organized, proactive, and detail-oriented Admin/Finance Officer to support the day-to-day administrative, operational, and finance-related coordination requirements of our Cebu Branch.

The role will provide administrative and partner support, assist in branch operations, coordinate with internal departments, and support finance-related processes such as petty cash monitoring, billing coordination, documentation, liquidation tracking, and records management. The position requires strong coordination skills, attention to detail, confidentiality, and the ability to work with various teams and departments.

Key Responsibilities

• Administrative and Branch Support
• Provide administrative support to the Partner and Cebu leadership team.
• Manage schedules, meetings, calendars, and coordination requirements.
• Prepare correspondence, reports, presentations, meeting materials, and other documents.
• Coordinate with clients, staff, and internal support departments.
• Monitor action items, deadlines, administrative requests, and office requirements.
• Maintain proper filing, safekeeping, and records management of documents.
• Coordinate travel, accommodations, logistics, meetings, seminars, and office events.
• Assist in document routing, printing, transmission, and monitoring between Cebu and Makati offices.
• Coordinate with Makati-based departments such as HR, IT, Marketing, Accounting, Billings & Collections, and Administration.
• Support branch events, employee engagement activities, meetings, celebrations, and other office functions.
• Monitor office supplies, facilities, and other branch administrative needs.
• Finance and Operational Coordination
• Monitor and maintain branch petty cash and related documentation.
• Assist in the compilation, organization, and safekeeping of disbursement vouchers and supporting documents.
• Coordinate documents required for billings, collections, and accounting-related processes.
• Assist in monitoring billings, Statements of Account, collections, and payment confirmations.
• Support follow-up and coordination of outstanding collections, as needed.
• Assist in monitoring liquidation requirements for cash advances and branch expenses.
• Coordinate with the Accounting Department and Billings & Collections team for Cebu-related finance matters.
• Maintain organized records of finance-related documents and reports.
• Assist in attendance monitoring, internship coordination, and other branch administrative requirements.
• Perform other administrative, operational, and finance coordination tasks that may be assigned from time to time.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Management, Accounting, Finance, Management Accounting, or any related course.
• Preferably with at least 3-5 year of experience in administrative support, finance coordination, accounting support, office administration, or branch operations.
• Proficient in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.
• Knowledge of basic accounting, petty cash handling, billing, collections, and liquidation monitoring is an advantage.
• Strong organizational, coordination, and documentation skills.
• Good written and verbal communication skills.
• Detail-oriented, trustworthy, and able to handle confidential information.
• Able to manage multiple tasks, deadlines, and coordination requirements.
• Professional, dependable, and able to work with minimal supervision.
• Willing to work on-site in the Cebu office.
• Preferred Skills and Attributes
• Strong sense of responsibility and follow-through.
• Comfortable coordinating with partners, staff, clients, and support departments.
• Able to work in a fast-paced professional services environment.
• Has initiative, discretion, and a service-oriented mindset.
• Flexible and willing to support both administrative and finance-related branch requirements.

Why Join Us?

• This role offers an opportunity to be directly involved in the operations and continued growth of the Cebu Branch. The successful candidate will work closely with the branch leadership team and coordinate with various departments while gaining exposure to administrative operations, finance coordination, client support, and professional services office management.

Job Type: Full-time

Pay: Php30,000.00 - Php35,000.00 per month

Work Location: In person