administation&office support

About the role

This role encompasses office administration, daily reception duties, office sanitation, and miscellaneous administrative tasks. You will oversee office equipment management, coordinate with building management and maintenance vendors, manage office supplies inventory, handle courier and mail services, receive visitors, prepare meeting rooms, manage office cleaning, and liaise with local government bodies on regulatory and administrative matters.

Key responsibilities

• Oversee office equipment management: perform routine inspections of printers, surveillance cameras and access control systems; liaise with maintenance vendors for fault repairs to ensure stable operation
• Coordinate with building management: report and track defects of premises and facilities; engage property management to resolve matters involving water, electricity, internet and common area amenities
• Carry out inventory checks for office supplies and maintain proper records and archives; keep logs for the procurement and consumption of office supplies
• Manage receipt and dispatch of couriers, letters and parcels for the corporate mailbox
• Receive visitors, complete visitor registration and provide onsite guidance
• Prepare for meetings: setup meeting rooms based on attendee headcount, arrange tea and beverages; procure and replenish supplies promptly as required
• Take charge of day-to-day office cleaning; ensure cleanliness of all office articles and equipment; source and use suitable cleaning tools and chemicals in accordance with safety and tidiness standards
• Liaise with local bodies including IRAS, ACRA, MOM and building management as needed; handle routine enquiries, document submissions, information updates and other related communications
• Follow up on corporate filing obligations and keep abreast of local regulatory policies
• Administer staff attendance and archive attendance records

About you

• Reside in Singapore; familiar with local government and administrative procedures
• Positive working attitude, strong sense of responsibility, capable of working independently, and observe workplace health and safety rules
• Able to work flexible hours when required; provide timely updates on work progress
• Language: English and Chinese
• Prior relevant administrative work experience in Singapore is preferred