Administration / Accounts Assistant

Administration / Accounts Assistant – Retail & Service Business

We are a small, busy Perth-based retail and service business looking for a reliable administration/accounts assistant to help with the ongoing admin of the business.

We operate both a retail shop selling barcoded products over the counter and an onsite service and installation team working across the Perth metro area. We need someone who is accurate, organised and comfortable working with stock, supplier invoices, purchase orders and general business administration.

This role would suit someone with bookkeeping, accounts administration, purchasing, inventory, or small business office experience.

About the role

You will be helping with the regular admin tasks that keep the business running smoothly, including:

• Processing supplier invoices
• Matching supplier invoices to goods received and purchase orders
• Entering invoices and other transactions into our accounting system
• Checking pricing, quantities, GST, freight and supplier charges
• Following up missing invoices, credits and supplier queries
• Reconciling supplier statements
• Preparing payment lists for approval
• Helping maintain product and inventory information
• Importing and exporting CSV data between systems
• Checking daily sales/import reports
• Filing and organising supplier invoices, receipts and paperwork
• Helping develop and follow clear office procedures
• General administration support as needed

The role is focused on accurate processing, checking, reporting and keeping the admin side of the business under control.

About you

We are looking for someone who is:

• Very accurate with numbers and data entry
• Organised and able to follow procedures
• Comfortable working with accounting or business software
• Confident using spreadsheets and CSV files
• Able to check details carefully and spot mistakes
• Reliable, honest and discreet with business information
• Able to work independently once trained
• Comfortable asking questions when something does not look right
• Practical and suited to a small business environment

Experience with MoneyWorks would be highly regarded, but is not essential. Experience with MYOB, Xero, Reckon, inventory systems, POS systems, purchasing, supplier invoices or bookkeeping would also be useful.

The ideal person

The right person for this role will not just “enter data”. We need someone who can think carefully, follow a process, check that things make sense, and help us keep the business administration accurate and up to date.

You may have previously worked as a:

• Accounts assistant
• Bookkeeper
• Office administrator
• Purchasing assistant
• Inventory administrator
• Small business admin person
• Service business administrator

Hours and location

Hours are negotiable for the right person. This could suit someone looking for part-time work, school-hours work, or a regular ongoing admin role.

The role is based in Fremantle, WA. Some flexibility may be available once the person is fully trained and procedures are established.

What we offer

• A stable ongoing role for a small local business
• Varied work across retail, service, inventory and accounts admin
• Training in our systems and procedures
• Support from the business owner while you learn the role
• The opportunity to take ownership of important admin processes

How to apply

Please send your resume and a short note telling us about your relevant admin, bookkeeping, purchasing, inventory or small business experience.

We are looking for someone who is careful, reliable and wants to become a trusted part of the business.