Administration and Accounting Executive

About the role

This role involves assisting with all administration and accounting functions within an organization, including general bookkeeping, payroll, office management, and ensuring compliance with local and national regulations, certifications and relations with authorities for taxes, certificates and import-export. You will manage financial records and maintain efficient operations and strategic financial health.

Key responsibilities

• Manage daily accounting operations including accounts payable (AP), accounts receivable (AR), and data entry into the accounting system
• Perform monthly bank reconciliations and cross-check petty cash disbursements
• Prepare financial support documents, payment vouchers, invoices, and supplier statements
• Assist in processing monthly payroll, EPF, SOCSO, EIS, and PCB (Monthly Tax Deductions) for factory staff
• Assist management with year-end audit preparations and tax schedules
• Oversee daily office/factory administrative functions, including office supplies, filing systems, and incoming/outgoing correspondence
• Coordinate the application, renewal, and compliance of factory permits, business licenses, and statutory certificates
• Manage the application and renewal process for Halal registration, ensuring all documentation, ingredient lists, and supplier certificates comply with JAKIM standards
• Liaise directly with government officials, auditors, and external corporate secretarial or legal representatives
• Maintain an organized tracker for all license expiry dates to ensure zero operational downtime or penalties

About you

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field

• 1 to 3 years of working experience handling combined accounting and general administration, preferably within a manufacturing or factory environment

• Prior experience or familiarity interacting with Malaysian government agencies such as MIDA, JKKP/DOSH, BOMBA, KPDN, and local councils (MBIP - Majlis Bandaraya Iskandar Puteri) is highly advantageous

• Basic understanding of JAKIM / MAIN Halal certification procedures, documentation, and the MyHalal portal system is a strong plus

• Competent in computerized accounting software (e.g., SQL Accounting, AutoCount, UBS) and intermediate Microsoft Excel (VLOOKUP, Pivot Tables)

• Proficiency in Chinese, English and Bahasa Malaysia is mandatory for drafting official letters and communicating with government officers

• Must possess own transport (car) and a valid license to travel to local government offices when required