Administration & Accounts Assistant

Full Time/Part Time/Flexible Hours

CGH Scaffold is an established South Australian scaffolding company servicing the commercial, residential and industrial construction sectors.

We are seeking an organised and reliable Administration & Accounts Assistant to join our office team.

Working closely with our Finance & Administration Coordinator, this is a varied role combining general administration, accounts support, employee onboarding and site/job documentation.

Key Responsibilities

Administration & Accounts

• General office administration, emails and telephone enquiries
• Processing and entering supplier invoices
• Assisting with accounts payable and weekly payment preparation
• Reconciling supplier statements and following up discrepancies
• MYOB data entry and general accounts administration
• Assisting with bank reconciliations
• Maintaining accurate electronic filing and business records
• Assisting with credit applications, registrations and other business documentation

Employee & Site Administration

• Coordinate employee onboarding and registration with builders and client portals
• Maintain employee licences, tickets, inductions and compliance documentation
• Monitor outstanding and expiring employee documentation
• Maintain Site Book and other relevant site administration systems
• Enter scaffold handovers against the correct jobs/projects
• Upload and file site photographs and handover documentation against individual jobs
• Follow up supervisors and site personnel for missing handovers, photographs and documentation
• Ensure job records are complete, accurate and easily accessible

General Support

• Assist the Finance & Administration Coordinator with payroll and finance administration as required
• Assist with insurance, supplier and subcontractor administration
• Support the preparation of information required for statutory reporting and compliance
• Provide general administrative support to management and the wider CGH team

About You

We are looking for someone who is:

• Highly organised with strong attention to detail
• Comfortable working with accounts and numbers
• Confident using computer systems and online portals
• Experienced with MYOB or similar accounting software
• Competent with Microsoft Outlook, Word and Excel
• Able to manage multiple tasks and deadlines without constant supervision
• Confident following up staff, suppliers and clients when information is outstanding
• A good communicator who works well as part of a team
• Proactive and willing to take ownership of their responsibilities

Previous administration or accounts experience is preferred. Experience within the construction industry would be advantageous but is not essential.

Why Join CGH Scaffold?

CGH Scaffold is an established business with a strong presence in the South Australian construction industry. This is an opportunity to join a stable team in a varied role where you can develop your administration and accounts experience and become an important part of the day-to-day operation of the business.

If you are organised, dependable, enjoy variety and take pride in keeping things running smoothly, we'd like to hear from you.