Administration and Accounts Manager

PeopleHQ is pleased to be partnering with Mark Coker Electrical to recruit an Administration & Accounts Manager.

Mark Coker Electrical is a local electrical business with a growing team. The Team provides general electrical services, commercial and industrial electrical work, preventative maintenance and compliance services to customers across region.

As the business continues to expand, our client is looking for an organised and capable Administration & Accounts Manager to keep the office running smoothly, support the team in the field and maintain up to date accounts.

About the role

This is a varied, hands-on role where no two days are the same. You will be the first point of contact for customers and the person who keeps jobs, purchasing, invoicing and compliance documentation on track. Working closely with the Director, Manager and Operations team, your responsibilities will include:

• Answering calls and enquiries, taking job details and entering new jobs into the job management system
• Scheduling and allocating work to the team, including recurring maintenance and testing and tagging schedules
• Raising purchase orders, matching supplier invoices and following up deliveries and credits
• Invoicing completed jobs promptly and accurately, and resolving invoice queries
• Completing bank and credit card reconciliations in Xero and assisting with month-end processing and reporting
• Ensuring Certificates of Compliance and Electrical Safety Certificates are completed and sent to customers
• Managing the company vehicle register, including registrations, Warrants of Fitness, Road User Charges and servicing

Over time, the role will grow to include accounts receivable and, by agreement, further responsibilities such as debt collection, quote follow-up and payroll.

About you

To be successful in this role, you will bring:

• Proven experience in accounts and office administration
• A competent working knowledge of, and experience with, Xero (essential)
• Knowledge of and experience with Fergus job management software would be highly regarded, but is not essential
• Knowledge of, or experience in, the electrical industry (ideal, but not essential)
• Excellent telephone manner, customer service and communication skills
• A high level of accuracy and attention to detail, with the ability to manage competing priorities
• Advanced computer skills, including Microsoft Word, Excel and Google applications
• A full or restricted New Zealand driver licence

You will be organised, reliable and trustworthy, with the ability to maintain confidentiality. You will be comfortable working both independently and as part of a small team, and you will take pride in meeting deadlines.

What is on offer

• A full-time position of 40 hours per week, Monday to Friday
• The opportunity to play a key role in a growing local business
• A friendly, supportive small-team environment

How to apply

If this sounds like the role for you, please apply with your CV and a cover letter outlining your relevant experience to. Applications will be reviewed as they are received, so we encourage you to apply early.  For more information including a position description, please contact Tammy-Lee: [email protected] or phone [027 474 2255](tel:027 474 2255).

Applicants must hold the right to work in New Zealand.