Administration and Data Support Assistant

Our busy, vibrant restaurant in Kalk Bay is looking for a highly organised individual who enjoys working with numbers, systems and detailed information. This role is ideal for someone who thrives in a fast-moving environment and takes pride in keeping operations running smoothly behind the scenes.

You’ll be the go‑to person for administrative accuracy, stock information, invoice processing and daily financial checks — all essential to keeping the restaurant functioning efficiently.

What You’ll Be Responsible For Data & System Administration

• Recording daily operational information in the back‑office system
• Capturing stock movements, purchases, wastage and transfers
• Uploading supplier invoices and maintaining organised digital/physical records
• Assisting with resolving data or stock discrepancies

Stock & Inventory Support

• Participating in weekly and monthly stock counts
• Comparing physical stock levels with system data
• Capturing wastage and highlighting unusual variances
• Ensuring stock documentation, invoices and system entries align

Invoice & Documentation Processing

• Receiving, checking and capturing supplier invoices
• Verifying quantities, pricing and delivery documentation
• Following up on missing or incorrect paperwork

Daily Cash & Payment Reconciliation

• Supporting daily cash-up procedures
• Reconciling cash, card and other payments against system sales
• Reporting discrepancies and maintaining accurate records

Banking Administration

• Preparing banking documentation
• Assisting with bank reconciliations
• Comparing bank activity with internal records and flagging inconsistencies

General Office Support

• Maintaining filing systems and administrative records
• Preparing spreadsheets, reports and basic management information
• Assisting with staff admin, timesheets and attendance
• Supporting management with documents, meeting preparation and correspondence
• Providing general administrative assistance as needed

Who We’re Looking For

We’re seeking someone who brings:

• At least 4 years’ experience in administration, data capture, stock control or similar roles
• Experience in hospitality, retail or other high-volume environments (advantageous)
• Strong numerical ability and excellent attention to detail
• Confidence working with stock systems or restaurant back-office software
• Experience with cash-ups, reconciliations and invoice processing
• Solid computer literacy, especially Excel
• A methodical, organised and accurate approach
• Professionalism, reliability and the ability to maintain confidentiality
• Strong communication skills and a proactive attitude

Working Pattern

This is a full-time position.
You must be comfortable with:

• Weekend shifts
• Public holiday shifts
• Flexible scheduling based on operational needs

You will receive:

• Two days off during the week
• One full weekend off each month

Important Requirements

• Valid work permit (we cannot provide sponsorship)
• Reliability, punctuality and the ability to work under pressure
• Confidence working with financial information and sensitive data

Shortlisted candidates will be invited to complete a practical trial shift to demonstrate experience.

Why This Role Matters

Accurate data capturing, stock control and reconciliations are essential to the restaurant’s financial stability and daily operations. We need someone who notices when something doesn’t add up and is comfortable raising issues with management.

How to Apply

Apply via Indeed or email your CV.
Please include:

• Copy of ID or valid work permit
• Proof of address
• Contactable references

Applications missing required documents may not be considered.

Pay: From R13 000,00 per month

Application Question(s):

• Do you have Hospitality Experience? If yes, can you provide further details.
• Do you have Experience with cash-ups, reconciliations and invoice processing?

Experience:

• Office: 3 years (Required)

Language:

• English (Required)

Work Location: In person