Administration & Event Executive

Office Location

TAC Management Sdn. Bhd. | Johor Bahru, Branch Office
#02-07, Blok B, Permas City, Jalan Permas Utara, Kawasan Perdagangan Permas Utara, Bandar Baru Permas Jaya, 81750, Masai, Johor (FREE PARKING)

Job Summary

As an Administration & Event Executive, you’ll be the backbone of our administration and small events team —ensuring that our members feel valued, our events run seamlessly, and our organisation thrives. This role is dynamic and people-focused, blending organisational skills with communication finesse to deliver exceptional service to members and stakeholders while keeping the association’s engine running smoothly.

Key Responsibilities

📂 Administrative Support

• Maintain well-structured digital records and filing systems that keep the association organised.
• Coordinate meetings with precision—scheduling, preparing agendas, and capturing minutes that drive action.
• Serve as the communication hub, handling emails, calls, and WhatsApp messages with professionalism and warmth.

🤝 Membership Services

• Manage membership databases with accuracy, ensuring smooth onboarding, renewals, and cancellations.
• Deliver outstanding service by responding to member inquiries promptly and thoughtfully.
• Prepare and distribute engaging membership communications, including newsletters, updates, and announcements.

🎤 Event Coordination & Management

• Support the planning and execution of association events such as conferences, seminars, and webinars.
• Handle event logistics with support from Operations team —from registrations and venues to materials and post-event follow-ups.
• Contribute to creating memorable experiences that strengthen member engagement and community impact.

💰 Finance & Reporting

• Assist with bookkeeping tasks including invoicing, expense tracking, and payment processing.
• Help prepare clear, insightful financial and activity reports for the board and members.

🌍 Communication & Outreach

• Coordinate with vendors, sponsors, and stakeholders to build strong partnerships when needed.
• Support outreach initiatives that enhance the association’s visibility and reputation.

This role isn’t just about administration—it’s about being a key player in association management, ensuring members feel connected, events shine, and the organization continues to grow. You’ll be at the center of it all, making a real difference every day.