Administration & Executive Assistant - Property Development

Be the person who keeps a growing development pipeline running.

Synectic is a long-established Tasmanian financial services business providing property development services to select private clients. With multiple projects underway and a strong pipeline across industrial, residential and retail sectors, we're entering a period of accelerated activity.

We're seeking an Administration & Executive Assistant based in Devonport to support our development projects and work directly alongside our Property Director.

The role blends two things: project administration across a portfolio of commercial and residential developments, and executive support to the Director leading them. You'll sit close to the decisions, handle information that matters, and become the person the team relies on to keep everything moving.

On the project side, you'll:

• Maintain project documentation, registers, approvals and correspondence across multiple developments
• Coordinate consultants, contractors, agents and authorities, and keep the follow-ups tight
• Assist with Development Applications, construction contracts, finance submissions and compliance paperwork
• Prepare meeting papers, agendas, minutes and action lists, then chase the actions
• Track invoices, project costs and support budget reporting
• Assist with leasing and sales administration, including tenant and purchaser correspondence
• Provide administrative support for a small managed commercial property portfolio
• Format and prepare reports and presentations for Directors and investors.

On the executive side, you'll:

• Manage the Property Director's diary, inbox and priorities
• Prepare correspondence, briefing notes and meeting materials
• Coordinate travel, accommodation and itineraries
• Handle a range of confidential matters with discretion
• Support day-to-day office and team administration

What we're looking for:

• Strong administrative or executive support experience in any document-heavy, deadline-driven environment
• Excellent organisational skills and genuine attention to detail
• A confident communicator, on paper and in person
• Resourceful, tech-savvy and quick to pick up new systems
• Ability to manage competing priorities and keep multiple projects on track
• Discretion and professionalism when handling confidential information
• A proactive approach - you spot what needs doing before you're asked

Property development or construction experience is not essential. Experience supporting senior leaders, or with project management, contracts or leasing administration, will be highly regarded.

Why this role:

You'll gain real exposure to how property developments are structured, approved, funded and delivered, working alongside the people making those calls. Synectic's broader financial services practice means you'll also be part of an established professional team with genuine scope to grow.

This is a role with breadth, autonomy and direct access to decision makers.

The details

• Based in Devonport.
• Full time, though we will consider part time for the right person.
• Salary depending on experience.

To apply, please submit your CV and a short note outlining your relevant experience and what attracts you to the role.