Administration & Facilities - Executive

We are looking for a proactive and detail-oriented Administration Executive to manage day-to-day office administration and facilities operations. The candidate will be responsible for ensuring smooth office functioning, coordinating with vendors and service providers, maintaining office infrastructure, and supporting employees with workplace-related requirements.

Freshers with good communication and coordination skills are welcome to apply.

Facilities Management

• Monitor daily facility operations and ensure smooth functioning of office infrastructure.
• Coordinate with housekeeping, security, pest control, and facility service providers.
• Conduct routine office inspections and report maintenance issues.
• Ensure meeting rooms, common areas, and workstations are maintained properly.

Vendor Coordination

• Coordinate with facility vendors and service providers.
• Track vendor visits and service completion.
• Maintain vendor contact details and service records.
• Follow up on facility-related work orders and escalations.

Administrative Support

• Manage office supplies, pantry inventory, and stationery stocks.
• Support employee onboarding activities, including workstation readiness and access arrangements.
• Maintain administration records and documentation.

Employee Support

• Respond to employee facility-related requests and concerns.
• Coordinate seating arrangements and workplace support activities.
• Ensure a positive office environment and employee experience.

Required Qualifications

• Bachelor's Degree in any discipline.
• 0-2 years of experience in Administration, Facilities Management, Office Administration, or related field.
• Freshers with good communication and coordination skills may also apply.

Required Skills

• Good communication skills (verbal and written).
• Basic knowledge of MS Office (Excel, Word, Outlook, PowerPoint).
• Strong coordination and follow-up skills.
• Attention to detail and willingness to learn.