Administration & Facilities Executive

About Our Client: Our client is one of Indias leading asset-backed digital lending fintech platforms, focused on making credit more accessible, convenient, and transparent for Indian consumers. The company leverages technology to unlock the value of Indias large gold market and is transforming the traditional gold-loan ecosystem through innovative financial products, advanced technology, and an automated, asset-light supply chain.

Designation: Administration Executive

Location: Hyderabad, Mumbai

Education: Any Graduation

Experience: 1-2 years of experience in administration / facility management

About the Role: We are seeking a highly driven Admin Executive to lead office setup and administration initiatives, including identifying new office locations, onboarding vendors, and managing facility operations. The role will involve working closely with internal teams and external partners to ensure smooth execution of administrative processes, security arrangements, and workplace management. The ideal candidate should demonstrate strong ownership, problem-solving ability, and a hands-on approach to managing end-to-end admin and facility-related activities in a fast-paced environment.

Roles & Responsibilities:

• Identify and evaluate new office locations, and negotiate commercial terms with landlords
• Coordinate with civil vendors for office setup, including construction of strong rooms and infrastructure readiness
• Oversee day-to-day administrative operations across assigned branches to ensure smooth functioning
• Manage vendor coordination for procurement, maintenance, and other administrative services
• Support legal coordination for lease renewals, agreements, and documentation
• Handle logistics operations, including courier management, consumables, and asset movement
• Monitor branch-level expenses and ensure adherence to allocated budgets
• Collaborate with cross-functional teams to address regional and operational requirements
• Manage facility operations, including housekeeping, security, and utilities.

Requirements:

• 1-2 years of experience in administration / facility management
• Experience in office setup, vendor management, and landlord coordination
• Ability to manage multi-location / branch operations
• Hands-on in facility management (housekeeping, security, utilities)
• Exposure to logistics, procurement, and expense management
• Strong stakeholder coordination and problem-solving skills
• High ownership and execution focus

Desired Skill Set:

• Strong vendor management and negotiation skills
• Good understanding of facility and office administration
• Ability to manage multiple locations/branches simultaneously
• Strong coordination and stakeholder management skills
• Basic knowledge of commercial agreements and documentation
• Good budget tracking and expense management ability
• Proactive, detail-oriented, and problem-solving mindset