Administration & HR Assistant -

Working Hours: Monday to Friday, 9am-6pm

Working Location: Depot Road

Responsibilities

Office Administration & Operations

• Manage daily office administration and ensure smooth office operations.
• Coordinate the procurement and replenishment of office supplies, pantry items, and other operational necessities.
• Process invoices, payment requests, and maintain accurate administrative records.
• Liaise with vendors and service providers regarding office maintenance and operational requirements.
• Maintain organized documentation, records, and administrative trackers.
• Identify operational needs and support the timely resolution of office-related matters.

HR Administration & Recruitment Support

• Support onboarding activities and new hire arrangements.
• Assist with workplace access registration and administrative setup.
• Coordinate interview scheduling and candidate communications.
• Provide administrative support for recruitment and HR-related activities.

Employee Engagement & Events

• Assist in planning and coordinating company events, team activities, and celebrations.
• Manage event logistics, including venue bookings, catering, and vendor coordination.
• Support employee recognition initiatives, including birthday and engagement activities.
• Assist with event budgets, purchase requests, and invoice processing.
• Maintain attendance records and event documentation.

Team Support & Coordination

• Serve as a point of contact for general administrative matters.
• Track ongoing tasks and provide timely updates to stakeholders.
• Support process improvements and administrative efficiency initiatives.
• Assist with ad hoc administrative projects and assignments as required.

Requirements

• Experience in office administration, operations coordination, HR support, or a related role is an advantage.
• Strong verbal and written communication skills in both English and Mandarin.
• Highly organized with strong attention to detail.
• Proactive, resourceful, and able to work independently.
• Strong time management skills with the ability to handle multiple priorities.
• Demonstrates accountability, initiative, and a strong sense of ownership.
• Comfortable working with internal stakeholders and external vendors.
• Team player with excellent interpersonal and communication skills.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd ("PERSOL") and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating  suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our Privacy Policy.

We may use artificial intelligence ("AI") and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience, and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations.

For more information on how we collect, use, disclose and protect your personal data, please refer to our Privacy Policy: https://www.persolsingapore.com/policies. If you wish to withdraw your consent, including consent relating to the use of your personal data for AI-enabled recruitment activities and AI development activities, please email us at ••••@persolapac.com.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg No: R26164320 (Lee Ann)