Administration & Logistics Coordinator - Circular AU

📍 Dandenong South, VIC
⏰ Full-Time Permanent Position
🏭 Manufacturing Environment

Join Our Team

We are seeking an organised, proactive, and detail-oriented Administration & Logistics Coordinator to support our manufacturing and warehouse operations.

This is a diverse role that combines administration, inventory management, logistics coordination, ERP / AS400 system maintenance, reporting, and operational support. The successful candidate will play a key role in ensuring the smooth flow of materials, accurate system data, and efficient day-to-day business operations.

About the Role

Reporting to the Operations Manager, you will work closely with Production, Warehouse, Planning, Purchasing, and Logistics teams to coordinate inventory, transport, reporting, and administrative processes that support operational performance.

This role is ideal for someone who enjoys working with systems, data, people, and processes in a fast-paced manufacturing environment.

Key Responsibilities

Administration & Systems

• Maintain accurate data within AS400 and other business systems.
• Create and maintain inventory, product, and item master records.
• Generate and distribute daily, weekly, and monthly operational reports.
• Support KPI reporting and dashboard development.
• Assist with document control and operational administration.
• Ensure data accuracy across systems and reports.

Logistics Coordination

• Coordinate inbound and outbound transport activities.
• Liaise with freight providers and logistics partners.
• Monitor delivery schedules and shipment performance.
• Support warehouse and production teams to ensure efficient material flow.
• Track and report logistics costs and service levels.
• Resolve freight, stock, and delivery issues in a timely manner.

Inventory Management

• Monitor inventory levels and stock accuracy.
• Assist with stock control and cycle counting activities.
• Support inventory reconciliation and variance investigations.
• Manage chemical, packaging, pallet, and consumable inventory records.
• Support initiatives to improve inventory accuracy and reduce working capital.

Operational Support

• Assist with works order review and closure.
• Support production reporting and daily performance reporting.
• Coordinate purchasing of consumables and spare parts as required.
• Support maintenance administration and reporting activities.
• Assist with continuous improvement and process improvement initiatives.

About You

You will be a highly organised individual with strong administrative and coordination skills who enjoys working in a manufacturing or logistics environment.

Skills & Experience

• Previous experience in Administration, Logistics, Supply Chain, Warehouse Administration, or Operations Support.
• Experience using ERP systems (AS400 experience highly regarded).
• Strong Microsoft Excel and reporting skills.
• Excellent organisational and time-management abilities.
• Strong attention to detail and data accuracy.
• Ability to prioritise multiple tasks and meet deadlines.
• Excellent communication and stakeholder management skills.
• Problem-solving mindset with a proactive approach.

Desirable

• Experience within manufacturing, warehousing, or distribution environments.
• Inventory management experience.
• Transport and freight coordination experience.
• Continuous Improvement or process improvement exposure.
• Forklift licence .

What We Offer

• Stable full-time employment.
• Supportive team environment.
• Opportunity to contribute to business improvement initiatives.
• Exposure to operations, logistics, inventory management, and systems.
• Career development opportunities within a growing manufacturing business.

Apply Now

If you are a motivated administrator with strong logistics coordination and inventory management skills, we'd like to hear from you.

Please submit your resume along with a brief cover letter outlining your relevant