Administration & Reception Coordinator

Administration & Reception Coordinator

Steadfast Solar | PowerHub SA | Fidens

Regency Park, SA

Full-Time | Monday to Friday | 9:00am – 5:30pm

About Us

Steadfast Solar, PowerHub SA and Fidens are three growing South Australian businesses operating from our brand-new shared headquarters in Regency Park.

As our businesses continue to expand, we’re looking for a highly organised Administration & Reception Coordinator who enjoys variety, thrives in a fast-paced environment and takes pride in keeping things running smoothly behind the scenes.

This is not a role where you’ll be doing the same thing every day.

You’ll be supporting multiple departments, assisting customers, helping coordinate administration tasks and acting as one of the friendly faces welcoming visitors to our office.

If you’re someone who enjoys staying busy, solving problems, learning new systems and taking ownership of your work, we’d love to hear from you.

⸻

About The Role

This is a full-time office-based role working Monday to Friday from our Regency Park headquarters.

You will provide administration support across several departments while also assisting with front-of-house reception duties.

Approximately two days per week, you will work as a co-host of our central reception area, supporting all three businesses operating from the office.

The remaining time will involve a variety of administration, customer service and office support responsibilities.

No two days will be exactly the same.

⸻

Key Responsibilities

Reception & Front of House

* Greeting customers, suppliers and visitors

* Answering and directing incoming phone calls

* Managing incoming and outgoing mail and deliveries

* Maintaining a professional and welcoming reception area

* Assisting with meeting room bookings and office presentation

* Supporting the shared reception function across multiple businesses

Administration Support

* Data entry and document management

* Processing customer paperwork and forms

* Assisting with scheduling and appointments

* Updating CRM and internal systems

* Preparing documents, reports and correspondence

* Supporting management and operational teams with administrative tasks

* General office coordination duties

Customer Service

* Assisting customers via phone and email

* Following up enquiries where required

* Ensuring information is accurately recorded and communicated

* Providing a positive customer experience from first contact onwards

⸻

What We’re Looking For

The ideal candidate will:

* Have previous administration, reception or customer service experience

* Be highly organised and detail-oriented

* Possess excellent verbal and written communication skills

* Be confident using computers and learning new software systems

* Be able to multitask and manage competing priorities

* Work independently without requiring constant supervision

* Take initiative and proactively solve problems

* Present professionally and confidently

* Enjoy working in a fast-paced environment

* Have a positive attitude and strong work ethic

Most importantly, we’re looking for someone who is adaptable, willing to learn and able to quickly pick up new processes and responsibilities.

⸻

Why Join Us?

* Brand-new Regency Park headquarters

* Full-time stable employment

* Monday to Friday only

* No weekend work

* Supportive and friendly team environment

* Opportunity to work across multiple growing businesses

* Career growth opportunities as the businesses continue to expand

* Varied role with genuine responsibility and autonomy

* On-site parking available

⸻

Salary

Competitive salary package based on experience.

⸻

How To Apply

If you’re looking for a long-term opportunity where you can become an important part of a growing team and enjoy a role with variety, responsibility and career progression, we’d love to hear from you.

Apply now with your resume and a short cover letter explaining why you’d be a great fit for the role.