Administration and Sales Coordinator

Job Summary

We are seeking a detail-oriented and organized Administrative & Sales Support Assistant to join our team. You will handle daily administrative tasks and provide vital support to our sales operations. The ideal candidate is a proactive multitasker with strong communication skills.

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Key Responsibilities

1. Sales Support & Data Entry

• Handle daily referral forms input into the system
• Organize incoming sales requests.
• Assist with new property launches, including sourcing showroom addresses, contact details, and managing leaflet distribution.
• Perform daily property valuation checks and follow up on e-forms via email.
• Sales Summary reports, quarterly reports, and meeting PPTs.

2. General Administration & Office Operations

• Manage petty cash, weekly reporting, and quarterly meeting minutes.
• Coordinate office facilities maintenance, pest control, cleaning and courier collections.
• Handle office supplies, stationery, name card printing, groceries, and general office coordination.
• Organize company events, staff activities,
• Coordinate with IT for computer maintenance or setups.
• Assist managers with administrative and accounting support, including document preparation, filing, data entry, and other related tasks
• Handle ad-hoc administrative duties.

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Requirements

• Proven experience in administration, data entry, or sales support roles.
• Proficient in Microsoft Office (Word, Excel, PPT) and basic data systems.
• Strong organizational skills with the ability to prioritize tasks.
• Good communication skills in written and spoken English and Chinese.
• Responsible, detail-oriented, and able to work independently.