Administration & Security Manager

Job Description – Admin Cum Security Executive

Job Purpose

To manage day-to-day plant administration, security operations, employee transportation, housekeeping, labour coordination and general facility-related activities while ensuring discipline, safety and smooth functioning of the premises.

Key Responsibilities

• Supervise security guards and ensure proper deployment across all shifts.
• Monitor employee, contractor, visitor, vehicle and material movement at the main gate.
• Maintain visitor registers, vehicle registers, gate passes, inward–outward records and security incident reports.
• Conduct regular security rounds and ensure compliance with company safety and security procedures.
• Investigate security incidents, theft, misconduct, unauthorized entry and policy violations.
• Coordinate employee buses, company vehicles, drivers, fuel records, vehicle servicing and route planning.
• Manage housekeeping, canteen, drinking water, office maintenance and general facility requirements.
• Coordinate with contractors regarding manpower deployment, attendance and workplace discipline.
• Support labour management, employee grievances and administrative requirements at the plant.
• Monitor CCTV cameras and report any suspicious activity or security breach.
• Ensure personal mobile phone, PPE, ID card and access-control policies are followed.
• Coordinate emergency response activities, including fire, accident, medical and evacuation situations.
• Maintain records of uniforms, security equipment, keys, access cards and administrative assets.
• Coordinate with local authorities, police, hospitals, transporters and service vendors whenever required.
• Prepare daily and monthly MIS reports related to security, transportation, housekeeping and administration.
• Support HR in employee engagement activities, disciplinary matters and statutory inspections.

Qualification

• Graduate in any discipline.
• Certification or training in security, fire safety or industrial administration will be preferred.

Experience

• 3–7 years of experience in administration and security management.
• Experience in a manufacturing or industrial plant is preferred.
• Ex-servicemen or candidates with industrial security experience may be given preference.

Required Skills

• Security and manpower supervision
• Labour and contractor coordination
• Vehicle and transportation management
• Strong reporting and documentation
• Vendor management
• Incident handling and investigation
• Knowledge of CCTV and access-control systems
• Good communication and team-management skills
• Ability to work in shifts and handle emergencies
• Working knowledge of MS Excel, Word and email

Key Performance Indicators

• Zero unauthorized entry or material movement
• Effective deployment and discipline of security manpower
• Timely vehicle and transportation management
• Closure of security incidents and administrative complaints
• Accuracy of gate, vehicle and visitor records
• Cleanliness and maintenance of plant facilities
• Compliance with safety, security and administrative policies

Job Type: Permanent

Pay: ₹15,000.00 - ₹50,000.00 per month

Application Question(s):

• Current Location
• Expected Package
• Current Package
• Are you willing to relocate to Bhuj Kutch?

Work Location: In person