Administration and Supervisor

Premises & Facility Management

• Own end-to-end management of the office premises, including infrastructure, utilities, seating, meeting rooms and common areas
• Ensure compliance with fire, safety and statutory requirements; coordinate periodic audits, inspections and licence renewals
• Maintain the office asset register; liaise with building management, landlord and local authorities as required
• Track and control facility budgets, utility bills, AMC renewals and vendor payments

Housekeeping Management

• Supervise the housekeeping team and vendor to maintain high standards of cleanliness and hygiene across workstations, washrooms, pantry and common areas
• Enforce cleaning checklists, conduct regular quality checks and manage procurement of housekeeping consumables and stationery

Security Management

• Oversee security personnel and the security agency; ensure round-the-clock coverage and adherence to SOPs
• Manage access control, visitor management, ID cards and material movement (gate pass) processes
• Ensure CCTV, alarm and surveillance systems are functional and maintained; handle incident reporting and periodic safety drills

Maintenance Management

• Ensure preventive and breakdown maintenance of electrical, plumbing, HVAC, UPS/DG, lifts, fire safety and other building systems
• Manage AMC contracts and coordinate with service vendors for timely repairs and servicing
• Maintain maintenance logs and complaint registers; track turnaround time on employee requests

Cafeteria Management

• Manage the cafeteria/pantry vendor, including menu planning, food quality, hygiene and timely service
• Ensure FSSAI and hygiene compliance in cafeteria and pantry areas; act on employee feedback to drive improvements

Event Management

• Plan and execute office events such as town halls, festival celebrations, team outings, engagement activities and client visits
• Coordinate logistics including venue setup, catering, dcor, AV equipment and vendor arrangements within approved budgets

Vendor & General Administration

• Identify, onboard and evaluate vendors; negotiate contracts and ensure service-level adherence
• Manage travel, courier and transport services; maintain administrative records and MIS reports and support HR with onboarding logistics

Requirements

• Graduate in any discipline; Diploma/Certification in Facility Management or Hotel Management is an added advantage
• 5 to 10 years of relevant experience in office administration and facility management in a corporate environment
• Proven experience independently managing housekeeping, security, maintenance, cafeteria and events
• Strong vendor management and negotiation skills, with working knowledge of building systems (electrical, HVAC, fire safety, DG/UPS) and statutory compliance
• Proficiency in MS Office (Excel, Word, Outlook) and professional email communication
• Good communication skills in English and Kannada (Hindi is an added advantage); strong organizational skills and ability to multitask under pressure
• Willingness to be available for emergencies outside regular hours when required; candidates residing in or near HBR Layout / North Bengaluru (Hennur, Kalyan Nagar, Banaswadi, Kammanahalli, Nagawara, Thanisandra) preferred

Key Skills

Office Administration • Facility Management • Housekeeping • Security Management • Maintenance • Cafeteria

Management • Event Management • Vendor Management