administration assistance

Job Overview

We are seeking a dynamic and detail-oriented Administrative Assistance to join our team! This vital role offers the opportunity to support daily office operations, enhance organizational efficiency, and provide exceptional customer service. As an integral part of our office environment, you will manage administrative tasks, coordinate communication, and ensure smooth workflow across departments. The ideal candidate is energetic, highly organized, and possesses excellent communication skills, with a passion for maintaining a professional and welcoming atmosphere.

Responsibilities

• Serve as the front desk ambassador, greeting visitors and managing multi-line phone systems with professionalism and courtesy
• Handle incoming calls, direct inquiries, and provide accurate information using excellent phone etiquette
• Maintain organized filing systems, manage data entry tasks, and ensure all records are accurate and up-to-date
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record keeping
• Manage calendar scheduling, appointment setting, and coordinate meetings for team members or clients
• Support office management duties including supply inventory, equipment maintenance, and general administrative support
• Handle confidential information with discretion while supporting client communication and customer service efforts
• Proofread documents for accuracy, assist with clerical tasks such as copying, scanning, and mailing

Experience

• Proven office experience or administrative assistance background demonstrating strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy essential for daily tasks
• Experience with data entry, filing systems, and clerical responsibilities in a professional setting
• Familiarity with multi-line phone systems and phone communication best practices
• Bilingual abilities are a plus to effectively serve diverse clients and team members
• Personal assistant or calendar management experience is advantageous
• Strong time management skills to prioritize tasks efficiently while handling multiple responsibilities simultaneously

Join us in creating a vibrant office environment where your organizational talents shine! We value proactive individuals who thrive on supporting teams through exceptional administrative expertise. All roles are paid positions committed to fostering a positive workplace where your skills can grow.

Pay: $13.00 - $24.99 per hour

Benefits:

• Employee discount
• Flexible schedule
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program

Work Location: In person