Administration Assistant

To cope with our business expansion, we are looking for a talent who are passionate in secretarial and administrative function and willing to develop career path in financial service industry.  

Within the Global HR & Administration department, this role is the major coordinator of company’s itineraries and will closely collaborate with the Senior Human Resources and Administration Officer plus Global Head of Human Resources and Administration. 

Responsibilities:

• Manage daily reception duties from end-to-end including greeting corporate visitors, handling incoming inquiries and correspondence, managing calls, and providing executive hospitality services

• Handle meeting room booking schedules, handle visitor access arrangements, and coordinate high-level meeting setup and logistics

• Provide all round office administration and management including but not limited to ensure workplace health and safety, order office supplies and inventory control, meeting room management, etc.

• Coordinating and liaising with different internal departments and/or external business corporations, including handle courier services and liaise with external parties

• Follow through with service providers on any office maintenance, and renovation matters

• Source and evaluate external vendors for better terms, including but not limited to the quality of services and prices, from time to time

• Handle office expenses checking of payment application and office equipment maintenance

• Assist to create a dynamic and warm team working environment and atmosphere

• Handle ad-hoc duties as required

Requirements:

• Non-degree tertiary education or above

• At least 2 years experience working in sizable companies, experience in handling several offices will be an advantage

• Ability to work with staff at all levels

• Positive attitude and strong desire to deliver exceptional results with great attention to accuracy and detail

• Mature, responsible, adaptive to changes and able to handle pressure and to meet tight deadlines

• Proficient in MS Office (Word, Excel & PowerPoint) and Chinese Word Processing

• Excellent interpersonal, coordination and organization skills

• Excellent communications skills, good command of English, Cantonese and Mandarin

• Self-motivated, multi-tasked ability and strong problem-solving skills

• Immediate available will be highly preferred

We offer an exciting career opportunity and competitive remuneration to the successful candidate. Please send us your detailed resume with current and expected salary by clicking “Apply Now”

All information provided will be treated in strict confidence and used solely for the recruitment purposes.