Administration Assistant

About Us

The Glenelg Hopkins Catchment Management Authority (CMA) was established in 1997 to effectively and efficiently deliver land, water and biodiversity programs that protect and enhance landscapes as well as support thriving communities.

We connect individuals and interest groups who live on, work with, and enjoy our land and waterways with reliable information, valuable opportunities, and inspirational motivation so that the community is informed, empowered, and enabled to create a sustainable Southwest Victoria.

We achieve this by employing passionate people who deliver our projects through the entire catchment area.

About the role

• Are you looking for a flexible and rewarding job opportunity?
• Do you have excellent communication and interpersonal skills?
• Do you enjoy helping people and solving problems?

If you answered yes to these questions, APPLY NOW! Applications will be assessed as they are received.

The role of Administration Assistant provides a broad range of administrative and customer services support for the organisation to address both internal and external customer needs.

This includes:

• provision of office reception, including the screening of contacts and directing to appropriate areas of the organisation
• general business support such as data entry, processing Accounts Payable, management/maintenance of records and systems including the customer relationship management system, secretarial support to committees, event management support, dissemination of information
• coordinating facility and fleet management and maintenance requirements
• other administrative duties as directed.

It is estimated that approximately 50% of the incumbent’s time would be spent on customer service/reception duties, with the remaining 50% on business administration processes.

About You

To be successful in this role, you will have a Certificate III in Office Administration or a minimum of three years practical experience, or an equivalent combination, along with experience providing a broad range of customer-focused administrative services.

You will bring highly developed organisational skills, the ability to work independently, manage competing priorities, maintain strong attention to detail and meet deadlines. You will also have excellent interpersonal skills, including the ability to liaise and negotiate with a range of stakeholders, supported by well-developed verbal and written communication skills.

A high level of proficiency in Microsoft Office 365 and other software packages is required, and an understanding to Natural Resources Management is desirable, but not essential.

Values & Benefits

Our organisation is committed to our three key values of ‘Professional, Collaborative and Innovative' that underpin our workplace culture. Employees are provided with a range of challenging, rewarding and diverse work, with access to flexible working arrangements, health and wellbeing initiatives and professional development opportunities.

We also offer:

• workplace flexibility through hybrid work, flexible hours, purchased leave, TIL and more
• Hamilton or Warrnambool location
• above award salary and leave entitlements
• a people focused strategy, with a focus on inclusivity and diversity
• a leadership approach that aims for zero harm
• access to EAP services, for staff and immediate family members

Mandatory Requirements

• Current Victorian Drivers Licence
• Current Working with Children Check (can be obtained prior to appointment)
• Police Check (can be obtained prior to appointment)
• Completion of a pre-employment medical declaration and/or independent physical assessment (if required)
• Must have the legal right to work in Australia.

Further Information

To learn more about this opportunity access the Position Description. For further information please contact Claire McDonald, Finance Manager, via (03)5571 25265571 2526) or [email protected].

Applications close 9am Monday 24th August 2026 – Applications will be assessed as they are received – APPLY NOW!

Aboriginal and Torres Strait Islander people are encouraged to apply.