Administration Assistant

Are you a proactive administrative all-rounder with excellent communication skills, strong attention to detail and a willingness to pitch in where needed?

About the role

We’re looking for a capable and motivated Administration Assistant to support the day-to-day operations of our firm. This part time role (between 20-25 per week) will help improve reception coverage, provide dedicated support with debtor follow-up, assist with general practice administration and support a range of marketing administration activities.

As our Administration Assistant, you’ll:

• Provide reception support during periods of leave, peak demand and other busy times, including answering calls, greeting clients and supporting a positive client experience.
• Provide administrative support for debtor management, including follow-up processes and maintaining accurate records.
• Assist with general practice administration, including office management support, training coordination, accommodation bookings, marketing administration activities and other operational tasks.
• Help maintain accurate information, records and office processes.
• Work with team members across the firm to provide practical support where it is needed.
• Attend to general office administration tasks such as scanning, filing, preparing documents and assisting with mail or other office requirements.

You’ll thrive in this role if you:

• Have a positive attitude and enjoy supporting others.
• Are organised, reliable and able to manage a variety of tasks.
• Have strong attention to detail and take pride in completing work accurately.
• Communicate clearly and professionally with clients and team members.
• Are confident using Microsoft Office products, including Outlook, Word and Excel.
• Can prioritise tasks and adapt when things change during the day.
• Are proactive and willing to help across different areas of the business.
• Enjoy working in a friendly, professional and team-focused environment.

Previous administration or reception experience in an accounting, financial planning or professional services environment would be highly regarded, but is not essential for the right person.

Why work with us?

At McConachie Stedman, our people are the heart of our business. They play an important role in shaping the future of our firm, delivering quality and genuine service to our clients and supporting a positive team culture.

As part of our approach to supporting a happy work and life balance, we offer team members a range of employee benefits, including:

• A supportive and collaborative environment with friendly and approachable Directors and team members.
• Flexible work arrangements.
• Professional development and ongoing training opportunities.
• Lifestyle benefits including an Employee Discounts program, access to an Employee Assistance Program and annual flu vaccinations.

About us

McConachie Stedman is a team of accountants, advisors and financial specialists who genuinely care about the people and businesses we work with. We take a proactive, relationship-first approach, helping our clients make confident decisions and reach their financial goals at every stage of life and business.

With offices in Toowoomba, Clayfield, Redcliffe and Kingaroy, our team delivers expert advice with a personal touch. We’re proud of the genuine care and exceptional service we offer every client. We’re also committed to creating a workplace where people feel supported, empowered and genuinely appreciated.

How to apply

If you’re ready to join a supportive team and provide practical administration support across a busy professional services firm, please submit a Cover Letter and your resume via Seek.

We’re reviewing applications as they come in, so don’t wait to apply. If your experience aligns with what we’re looking for, we’ll be in touch soon.