Administration Assistant

Key responsibilities

• Coordinate and execute procurement and tendering processes for designated projects.
• Manage the maintenance, servicing, upgrading, and vendor coordination of the Centre's facilities and equipment.
• Coordinate and follow up on facility-related matters to ensure smooth operations.
• Oversee cleaning services and maintain effective communication.
• Manage the procurement and inventory of office supplies and operational materials.
• Coordinate local and cross-border logistics, courier, and transportation arrangements.
• Arrange transportation bookings and vehicle reservations.
• Provide administrative support for management and visitors.
• Assist with day-to-day IT-related matters and coordinate technical support requests.
• Maintain records of fixed assets, including registration, inventory checks, and record updates.

About you

• Bachelor's degree or above in any discipline.
• 0-2 years of relevant working experience; experience in administration, facilities management, procurement, operations, or related fields is an advantage.
• Basic IT knowledge and technical support experience preferred.
• Excellent written and spoken Chinese and English.
• Fluent in Mandarin, Cantonese, and English.
• Detail-oriented, well-organized, and able to work with a high level of accuracy.
• Proactive and a strong team player.