Administration Assistant

Porch Group is a leading vertical software and insurance platform and is positioned to be the best partner to help homebuyers move, maintain, and fully protect their homes. We offer differentiated products and services, with homeowners insurance at the center of this relationship. We differentiate and look to win in the massive and growing homeowners insurance opportunity by

1. providing the best services for homebuyers,

2. led by advantaged underwriting in insurance,

3. to protect the whole home.

As a leader in the home services software-as-a-service ("SaaS") space, we've built deep relationships with approximately 30 thousand companies that are key to the home-buying transaction, such as home inspectors, mortgage companies, and title companies.

In 2020, Porch Group rang the Nasdaq bell and began trading under the ticker symbol PRCH. We are looking to build a truly great company and are JUST GETTING STARTED.

Job Title: Administrative Assistant

Location: India

Workplace Type: Remote

Job Summary

The future is bright for the Porch Group, and we'd love for you to be a part of it as our Administrative Assistant.

The Administrative Assistant will play a key role in supporting the daily operations of multiple leaders across the organization. This role is ideal for someone who is highly organized, detail-oriented, and proactive in managing logistics and communications in a fast-paced environment. The primary focus is to provide dependable and high-quality administrative support, helping leaders stay organized, on schedule, and focused on their highest priorities.

Success in this role is defined by your ability to manage calendars, coordinate travel, handle meeting logistics, and respond to routine requests efficiently. You will interact with a wide range of team members and partners, serving as a trusted resource for day-to-day coordination and administrative needs.

What You Will Do As An Administrative Assistant

• Calendar Management and Scheduling: Support the coordination of calendars for multiple team members by scheduling meetings, managing recurring appointments, and resolving basic conflicts or overlaps.
• Travel Coordination and Expense Reporting: Arrange domestic travel, including flights, lodging, and ground transportation. Submit and track expense reports to ensure timely processing and compliance with company policies.
• Assistance with Routine Requests: Respond to and complete day-to-day support tasks from assigned team members, including gathering information, preparing simple documents, or coordinating follow-ups as needed.
• Meeting and Call Logistics: Set up virtual meetings and conference calls, send calendar invites, coordinate agendas or presentation materials, and ensure participants have the necessary access and information.
• Departmental Meeting Support: Assist with the planning and coordination of larger team meetings such as department-wide or all-hands meetings. This may include helping with agendas, compiling presentation materials, tracking attendance, and managing follow-up communications.
• Event and Offsite Logistics: Provide support for logistical planning and coordination of team offsites or internal events, including venue research, vendor communication, scheduling, and material preparation.
• Multi-Team Support: Provide reliable and organized support to multiple managers or departments, helping to streamline communication, manage basic workflows, and handle general coordination duties in a fully remote environment.
• Additional Support: Availability to help with tasks from Chief of Staff to support overall executive support tasks.

What You Will Bring As An Administrative Assistant

• 5+ years of experience providing administrative support to leadership.
• Strong organizational skills
• Attention to detail
• Proficiency in scheduling and administrative software (MS Office, Outlook, Teams, SAP Concur, Zoom, etc.)
• Effective communication skills
• Ability to manage multiple routine tasks efficiently
• Proven experience working with US based business teams
• Excellent written and communication skills in English language
• Working Hours: 8 Hours (Excluding breaks) with 4 Core US Hours Overlap (7:30pm - 11:30pm IST) and 4 flexible hours (IST)
• Workspace: A quiet space to work, an internet connection of at least 30 Mbps download | 10 Mbps upload