ADMINISTRATION ASSISTANT

Administration Assistant – Be the Organised Heart of Our Team!

Location: Margaret River | Type: Full-time (Monday to Friday) | Culture: Supportive, friendly team

Are you the kind of person who loves ticking things off a list, keeping things running smoothly, and making everyone’s day a little easier?

Down South Wholesale is looking for an Administration Assistant who is organised, proactive, and loves supporting day-to-day operations. Based at our Margaret River warehouse, you’ll be the first point of contact for our customers, ensuring every enquiry is handled with warmth, professionalism, and local South West hospitality.

What you’ll be doing:

• Customer Care: Managing incoming calls, emails, and front-desk enquiries with a friendly manner.
• Records & Admin: Maintaining accurate digital and paper-based filing systems, databases, and records.
• Finance Support: Assisting with entering sales orders for invoicing, accurately entering purchase orders, inventory updates, and administrative tasks.
• Team Operations: Supporting staff across multiple departments to keep the office running smoothly.
• Fast-Paced Action: Keeping on top of daily tasks in a busy, dynamic warehouse office environment.

What we’re looking for:

• Experience: Previous administrative, reception, or office support experience.
• Mindset: A strong customer service mindset with an approachable, helpful attitude.
• Tech Skills: Proficiency in Microsoft Office and the confidence to learn new inventory or database systems quickly.
• Eye for Detail: High accuracy in data entry, documentation, and all completed work.
• Team Player: The ability to work independently and collaborate with a close-knit crew.
• Drive: Excellent communication skills, a can-do attitude, and a genuine desire to help the team succeed.

Why you’ll enjoy working with us:

• Great Culture: Join a friendly, down-to-earth, and collaborative team.
• No Weekend Work: Enjoy your weekends with stable Monday to Friday hours.
• Local Impact: Be part of an established local business proud to support industries across the South West.
• Growth: Opportunities to expand your administration skills and grow with the business.

About Us

Down South Wholesale is a trusted, established business proudly serving the Margaret River region and surrounding areas. We are committed to delivering quality products and reliable service. We foster a workplace culture where our staff are genuinely valued, supported, and empowered to achieve their best work.

Ready to Apply?

If you have the skills and the positive attitude we’re looking for, we’d love to hear from you! Please apply now with your CV and a cover letter outlining why you're the perfect fit for the heart of our team.