Administration Assistant

We are recruiting for a full-time Administration Assistant to join a well-established Canberra business based in Symonston.

This isn't a quiet corporate office. You will be working within a busy industrial environment, supporting the office team while also interacting with operational staff, suppliers, contractors and truck drivers.

You will need to be confident, approachable and down-to-earth, with a good sense of humour and the ability to communicate comfortably with people from all walks of life.

What you'll be doing

Your day will be varied and could include:

• General administration, data entry and document management
• Maintaining registers, records and compliance documentation
• Preparing meeting agendas, minutes and following up actions
• Reviewing staff attendance, timesheets and related records
• Raising purchase orders and assisting with invoices
• Obtaining quotes and liaising with suppliers
• Ordering uniforms, office supplies and other workplace items
• Receiving and reconciling deliveries
• Responding to customer, contractor and supplier enquiries
• Providing reception and weighbridge coverage
• Confidently communicating with truck drivers and operational staff
• Assisting with accounts payable and receivable when required
• Basic troubleshooting of phones, software and office systems
• Pitching in with general office support wherever needed

About you

We are looking for someone who is:

• An experienced, capable administrator who can work independently
• Confident, personable and approachable
• Comfortable working in a blue-collar industrial environment
• Able to enjoy some workplace banter while remaining professional
• Comfortable dealing with truck drivers, contractors and a range of personalities
• Organised, accurate and able to follow things through
• Confident using Microsoft Outlook and Excel, with SharePoint experience advantageous
• Experienced with purchase orders, invoices, suppliers and general office administration
• Happy being a valued Administration Assistant and supporting the wider team
• Looking for stability and a long-term opportunity
• Able to take initiative without needing constant direction

You will need full working rights in Australia, previous experience working within an Australian business environment and reliable transport to Symonston.

What's on offer?

• $65,000 - $70,000 + superannuation, depending on experience
• Full-time, Monday to Friday
• 8:30 am - 5:00 pm
• Stable, long-term opportunity
• Friendly, down-to-earth team
• Varied role where no two days will be exactly the same
• Opportunity to develop within an established Canberra business

If you're looking for a role where you can be the reliable go-to person, enjoy being part of a team and aren't afraid to have a chat with a truckie one minute and sort out an invoice the next, we'd love to hear from you!