Administration Assistant

Roles & Responsibilities

• Coordinate with vendors and the Purchase team for PO-related activities.
• Verify and process DA/TA claims for on-roll employees, trainees, and Genius contractual employees as per approved company policies.
• Process taxi and bus invoices and create SC, PO, and GRN as required.
• Verify and process administrative expense vouchers.
• Manage Front Desk and Reception operations.
• Follow up with vendors for the timely submission of monthly invoices.
• Verify and manage mobile connections, including activation and deactivation of Airtel and Vodafone services.
• Coordinate shuttle bookings between Pune and Baramati.
• Arrange car bookings for Regional Office and Corporate Office requirements.
• Maintain proper documentation and records related to administrative activities.
• Coordinate with internal departments and external vendors to ensure smooth office operations.

Key Skills & Competencies

• Good communication and coordination skills.
• Strong administrative and organizational abilities.
• Knowledge of PO, SC, GRN, invoice, and expense voucher processing.
• Experience in vendor management and follow-up.
• Good understanding of travel and transportation coordination.
• Attention to detail in claim and invoice verification.
• Basic to good MS Office/computer knowledge.
• Ability to multitask and work effectively with different teams.
• Strong teamwork and problem-solving skills.