Administration Assistant

About the role

We are seeking an enthusiastic and organized Administration Assistant to join the Johawaki Group of Companies in Shah Alam, Selangor. As an Administration Assistant, you will be the backbone of our office operations, ensuring that all administrative tasks are completed efficiently and professionally. This role is essential to maintaining our office standards and supporting our teams across the organisation.

What you'll be doing

• Managing and organising office files, records, and documentation systems to ensure easy accessibility and compliance with company policies

• Providing clerical and administrative support to management and other team members, including data entry, correspondence, and report preparation

• Processing invoices, expense claims, and other financial documentation in accordance with company procedures

• Maintaining office supplies inventory and placing orders when necessary

• Performing general administrative duties including photocopying, and filing

• Assisting with the preparation of presentations, reports, and other business documents

What we're looking for

• Proven experience working in an administrative or office support role
• Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English with the ability to communicate professionally with all levels of staff
• Attention to detail and commitment to maintaining accuracy in all administrative work
• Ability to work independently whilst also being a collaborative team player
• Customer service experience and a professional demeanour when dealing with internal and external stakeholders
• Familiarity with office management systems and basic accounting practices
• Flexibility and willingness to assist with ad hoc tasks as required
• Secondary school qualification or equivalent; additional qualifications in business administration or office management are advantageous