Administration Assistant

About the role

We are seeking a reliable and organised Administration Assistant / Accounts Payable Officer to join our busy automotive business. This role involves processing supplier invoices, reconciling accounts, preparing payments, managing emails and general office administration.

The successful applicant will have strong attention to detail, excellent organisational skills and the ability to manage multiple tasks in a fast paced environment. Previous accounts payable or administration experience is preferred, along with confidence using accounting software and Microsoft Office.

 The Administration Assistant will be the first point of contact for customers and will play a key role in keeping the workshop running smoothly. This role suits someone who is friendly, efficient, and able to multitask.

About us

We are a busy mechanical and accessories workshop specialising in 4x4 upgrades and general automotive repairs. We pride ourselves on quality service, honesty, and a friendly team environment.

Key Responsibilities:

• Answering phone calls, emails, and greeting customers at reception
• Booking jobs and managing the workshop schedule
• Preparing invoices, purchase orders, and processing payments
• Data entry and maintaining accurate records
• Liaising with suppliers and ordering parts when required
• Assisting with social media posts and basic marketing (optional)
• General office duties such as filing, printing, and keeping the front office tidy

Skills & Attributes:

• Previous administration or receptionist experience (automotive or trade industry preferred but not essential)
• Strong communication and customer service skills
• Competent with computers and basic office software (e.g. Xero / MYOB / Microsoft Office)
• Ability to stay organised in a fast-paced environment
• Positive attitude and willingness to pitch in where needed

What We Offer:

• Above award wages
• Supportive team environment
• On-the-job training
• Long-term stability and growth opportunities

How to Apply:

Send your resume to [email protected] or drop it in person at 3 Rouse Road, Mandurah, WA, 6210.

For more information, call 9583-3133