Administration Assistant

Rae Recruitment are partnering with an established accounting & financial planning firm, located on St Kilda Road, who are looking for an experienced Administration Assistant to join their team.

This role is full-time and would see you working very closely with 4 other highly experienced administrators. 

Known for their social and dynamic culture, this is a fantastic opportunity to join a firm that values collaboration and professional development.

About the Role

As an Administrator, you’ll provide essential support to both clients and internal teams, ensuring smooth day-to-day operations. 

Key Responsibilities:

• Managing diaries and coordinating meetings to support a busy team
• Setting up new client files and maintaining accurate client records
• Maintaining and updating client databases and records
• Assisting with company incorporations, trust establishments and business name registrations
• Processing tax registrations including ABN, TFN, GST and PAYG
• Handling ATO correspondence including Notices of Assessment and lodgements
• Lodging Income Tax Returns and BAS
• Preparing engagement and ethical letters
• Collating financials and supporting documentation for accountants
• Managing document workflows including coordinating secure client signatures
• Supporting invoicing processes and assisting with WIP management

About You

• Experience working in an accounting firm is essential for this role
• An organised personality, able to juggle competing responsibilities
• A team player who loves working in a social environment
• Experience with Xero would be highly regarded, however, not essential for this role
• Looking for a long-term role in administration

Why You’ll Love This Role

• Join a social and supportive team culture
• They're a firm that truly prioritise career progression for their administrators
• A growing firm, who always have opportunity to get involved in various projects
• Great location with easy access to public transport

APPLY NOWIf this sounds like the role for you, APPLY NOW via the prompts below. If you wish to have a confidential discussion regarding this role, please reach out to Tarryn Hogan at [email protected]