Administration Assistant

About the role

The Administration Assistant provides day-to-day administrative support to help deliver responsive and culturally respectful services to Aboriginal families. The role assists with maintaining records, coordinating appointments and meetings, preparing routine correspondence, and supporting general office activities in a busy environment. It requires a reliable and organised individual with strong attention to detail and a respectful approach to clients, colleagues, and community stakeholders.

Key responsibilities

• Provide coordinated administrative and operational support to the Executive Manager and administration team, including managing diaries and shared inboxes
• Coordinate meetings, bookings, and travel arrangements
• Work closely with clients to support governance, reporting, and trust administration requirements
• Contribute to respectful, long-term working relationships with clients and community stakeholders
• Undertake regional travel within Western Australia as required

About you

• A minimum of two years' experience in a personal assistant, administration, or coordination role
• Highly developed organisational and prioritisation skills, with the ability to manage competing tasks and meet deadlines
• Strong written and verbal communication skills
• Proficiency in Microsoft 365 applications, including Word, Excel, and PowerPoint
• A proactive and solutions-focused approach, with the ability to anticipate and respond to operational requirements
• A demonstrated commitment to integrity, transparency, cultural respect, and culturally safe practice
• Australian citizenship, as required for the position

About us

Fiduciary Administration Services is a specialist provider of trustee and administration services, with a strong focus on Native Title Trusts and Indigenous Asset Management Structures. Our aim is to ensure the delivery of long term, meaningful benefits to the communities we work with.

Benefits

• The opportunity to contribute within a values-driven and collaborative team
• Flexible working arrangements