Administration Assistant

Administration Assistant

About Projex

Projex Building is an established ACT construction company delivering commercial, residential, refurbishment and fitout projects for private and government clients. For almost 20 years, we have built trusted relationships through quality, reliability, clear communication and a practical approach. Our commitment to Build Better guides how we work with clients, partners and each other.

We are seeking a proactive Administration Assistant to help keep our office organised, welcoming and running efficiently. This varied role suits someone who values teamwork, takes ownership and enjoys supporting people, improving processes and delivering reliable results.

📋 What You’ll Do

Office Coordination

·       Welcome visitors and coordinate meeting rooms and catering

·       Maintain office presentation, supplies, uniforms and equipment

·       Manage cleaners, maintenance contractors and office service providers

Administration Support

·       Manage phone, email, mail and general office enquiries

·       Coordinate facilities, security, documents, petty cash and IT support

·       Assist with employee onboarding, travel, training and events

·       Enter supplier invoices and reconcile month-end statements

·       Provide day-to-day support to Directors and the Finance, HR, WHS and project teams

Marketing & Bid Support

·       Support tenders, expressions of interest and proposals

·       Gather project and staff information and track submission requirements

·       Update CVs, project sheets, capability statements and tender documents

·       Draft, proofread and format clear, accurate submission content

·       Maintain bid templates, records and approved marketing assets

·       Complete basic image editing in Adobe Photoshop and Lightroom

✅ What You’ll Bring

·       Strong organisational skills and the ability to manage competing priorities

·       A proactive, adaptable and solutions-focused approach

·       Clear written and verbal communication skills

·       A warm, professional and collaborative manner

·       A commitment to accuracy, reliability and continuous improvement

·       Confidence using Microsoft Word, Excel and Outlook

·       Experience in a similar administration role will be highly regarded

📩 Apply Now

If you are looking for a varied role where you can contribute, take ownership and help Projex Build Better, we would welcome your application. Email your CV to [email protected] with the subject line Administration Assistant. Applications will be treated confidentially. Learn more at www.projexbuilding.com.au.