Administration Assistant

To assist with the general administration of Terry Tew Sound & Light.

Collate the information, ordering and payment of all staff lunches (including any third parties that are on site).

Place the weekly online food order and maintain levels of food available for all staff in the kitchen (butter, bread, milk, tea, coffee sugar etc….) and as requested by the MD.

To ensure the weekly “consumable” stock count is carried out in a timely manner, presented to the MD by the end of day each Monday. Keeping track of consumable deliveries ensuring they are put away as required.

Book and arrange couriers and deliveries as requested by any employee for business purposes. Track all equipment sent via this method, reporting any issues to the Operations Manager & General Manager. Follow up with third parties as directed.

Manage the repair admin process for customers whose repairs have been completed. Track the repairs to ensure customers are not kept waiting and equipment is not left on the shelf unduly.

Ensure all business transport requirements are managed including updating and maintaining all congestion charge accounts, Ultra Low emission accounts, toll accounts, parking accounts and Oyster accounts.

Ensure all vehicle tax and MOT dates are listed and updated on the information board in the office. Support the GM in booking vehicles as required.

Pay any PCN’s as requested by the GM and Operations Manager, maintaining the PCN spreadsheet.

Assist the GM with holiday booking, transferring approved holidays onto the admin office notice board and the crew schedule.

Support the Operations Manager in the management of the Ebay sales, creating listings, taking photo’s and preparing sold items for collection and delivery.

Maintain up-to-date accurate records of the workwear stock holding supporting the GM as required to manage the stock levels and storage standards.

Track and correct any errors or anomalies of staff clocking in in including tracking of staff offsite jobs

Enter staff information on the company crew schedule and HR platform.

Support the accounts department with any other ad-hoc tasks including using our accounting software and the fling of paperwork.

Issue purchase orders as requested by the sales department or any authorised person.

Support the sales and purchasing department with any other ad-hoc admin required, including stock takes, and stock ordering.

Answer telephones as required ensuring the phone is answered within three rings.

Carry out ad-hoc duties as required.

Any other task to ensure the effective running of the business.

Pay: £14.00 per hour

Expected hours: 40.0 per week

Benefits:

• Company events
• Company pension
• Cycle to work scheme
• Free parking
• On-site parking

Application question(s):

• Experience using Microsoft Office, including Excel and Word

Work Location: In person