Administration Assistant

About the Opportunity

BAT Trims is seeking a highly organised, proactive and detail-oriented Administration Assistant to join our Head Office team.

This is a varied and hands-on administrative role, reporting to the Administration Manager and supporting the General Manager and CEO, while also providing assistance across Internal Sales, Sales, Website Development, Marketing and general business operations.

The successful candidate will be someone who takes pride in getting the details right, can confidently manage competing priorities, and enjoys being part of a fast-paced and growing business.

About the Role

No two days will be exactly the same. You will play an important role in keeping our administrative functions running smoothly and ensuring information, systems and documentation are accurate and up to date.

Your responsibilities will include:

• Preparing, maintaining and processing pricing documentation, including Trading Terms and Contract Pricing.
• Managing electronic and system-based filing to ensure information is accurate, accessible and well organised.
• Maintaining pricing information across Microsoft GP and Repsly.
• Supporting Sales and Internal Sales teams with pricing enquiries and administration.
• Assisting with Repsly administration, sales reporting, data analysis and auditing activities.
• Supporting ongoing website maintenance and development, including product information, data entry, images, formatting and updates.
• Liaising with our external Website Developer and internal Website Team to ensure updates are completed accurately and on time.
• Managing office and warehouse uniform stock and staff requests.
• Coordinating vehicle and machinery reporting, servicing and repairs as required.
• Collating weekly Sales team credit card expense reports for management review.
• Maintaining merchandising stock levels and coordinating distribution and replenishment.
• Investigating zero-value invoices and generating business reports and data from Microsoft GP.
• Providing overflow phone and Internal Sales support when required.
• Completing a range of additional administrative duties and projects as directed by Management.

What We're Looking For

We are looking for an enthusiastic and capable administrator who enjoys taking ownership and making sure things get done.

You will ideally have:

• Previous experience in an administrative or office support role.
• Excellent organisation and time-management skills.
• Strong attention to detail and a high level of accuracy.
• Excellent written and verbal communication skills.
• The ability to confidently manage multiple tasks and competing deadlines.
• A proactive, positive and solutions-focused approach.
• Strong computer skills and confidence working across multiple systems.
• The ability to work independently while also being a collaborative team member.
• A willingness to learn and take on new responsibilities as the business continues to grow.
• A professional and approachable manner when dealing with staff, customers, suppliers and external service providers.

Why Join BAT Trims?

This is an excellent opportunity to join a growing business in a diverse role where your contribution will be valued.

Competitive salary with enrolment into the BAT bonus scheme and annual salary review and comprehensive in-person training and handover provided.