Administration assistant

About the role

Explorers and Mine Deveopers association Indoneia is the peak organisation for promoting exploration activities in the mineral industry. EMD organises seminars conferences and networking functions to keep our members and attendees informed on the latest devlopments in the industry.

The EMD Administration Assistant manages financial transactions, administrative records, and membership operations for the organisation. The role involves maintaining financial records using Excel, managing bank accounts, processing membership invoices, ensuring tax and regulatory compliance, and maintaining organised files of important documents and correspondence.

Key responsibilities

• Keep records of all financial transactions using Excel to prepare Profit & Loss Statements, Aged Receivables, and Balance Sheets as required
• Maintain files of invoices issued and receipts for payments received, including documents relating to assets
• Manage bank accounts, file statements, update signatories, and record all transactions in a timely way
• Negotiate for new banking products as required
• Maintain a list of members with full correct name, class of membership, fees paid and fees due
• Issue invoices for new memberships and annual membership renewals, and follow up on overdue fees
• Ensure taxes and BPJS memberships are paid and maintained
• Liaise with tax and other consultants to assist with required reports
• Maintain files of original and soft copy documents including Articles of Association, tax registrations, employment agreements, lease agreements, and employee records
• Maintain a record of government filings with dates due and assist with marketing and events as requested

About you

• Prior relevant administrative experience
• Proficient in the use of Word and Excel
• Experience in maintaining financial records
• Must be able to read and write and speak English

Benefits

• PC provided
• All work expenses paid
• 10 work days annual leave
• Annual bonus depending on increase in EMD revenues