Administration Assistant

1. General Administration

• Handle daily office administrative activities.
• Maintain office files, records, registers, and documents.
• Coordinate office requirements such as stationery, housekeeping, maintenance, and other supplies.
• Monitor office equipment and report maintenance requirements.

2. Documentation & Data Management

• Prepare, organize, scan, print, and maintain official documents.
• Maintain employee, vendor, project, and administrative records.
• Update data in Excel, Google Sheets, or company software.
• Ensure proper filing of documents in both physical and digital formats.

3. Staff Coordination

• Assist with attendance and leave records.
• Coordinate with site staff and office staff regarding administrative requirements.
• Support onboarding documentation and joining formalities for new employees.
• Assist management with routine staff-related administrative work.

4. Communication & Coordination

• Handle routine email and telephone communication.
• Coordinate with clients, vendors, service providers, and other external parties as required.
• Follow up on documents, quotations, invoices, deliveries, and other administrative matters.

5. Purchase & Vendor Coordination

• Obtain quotations from vendors when required.
• Coordinate purchase of office supplies and other administrative requirements.
• Maintain vendor details and purchase records.
• Follow up with vendors regarding deliveries and pending requirements.

6. Accounts & Expense Support

• Collect and organize bills, invoices, vouchers, and supporting documents.
• Coordinate with the Accounts team for submission of bills and expense records.
• Assist in maintaining petty cash and administrative expense records, as assigned.

7. Project & Site Support

• Provide administrative support to project and site teams.
• Assist in preparing letters, reports, certificates, and other project-related documents.
• Coordinate travel, accommodation, transportation, and other logistics for staff when required.

Required Qualifications

• Bachelor's degree or Diploma in Business Administration, Commerce, or a related field.
• 1–3 years of experience in administration or office coordination is preferred.
• Freshers with good communication and computer skills may also be considered.

Required Skills

• Good communication and coordination skills.
• Good knowledge of MS Word, MS Excel, and email communication.
• Strong documentation and filing skills.
• Ability to manage multiple tasks and meet deadlines.
• Attention to detail and accuracy.
• Basic knowledge of office administration and accounting documentation.
• Good follow-up and interpersonal skills.

Job Types: Full-time, Fresher, Walk-In

Pay: ₹18,000.00 - ₹25,000.00 per month

Ability to commute/relocate:

• Tambaram, Chennai, Tamil Nadu: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Education:

• Bachelor's (Required)

Language:

• Tamil, English, Hindi (Required)

License/Certification:

• Driving Licence (Required)

Location:

• Tambaram, Chennai, Tamil Nadu (Required)

Willingness to travel:

• 100% (Required)

Work Location: In person