Administration Assistant

Key Responsibilities1. Executive Support to the Managing Director (MD)

• Manage and maintain the MD’s daily calendar, appointments, and meeting schedules.
• Coordinate executive travel arrangements, flight/hotel bookings, and local itineraries.
• Prepare and organize meeting agendas, slide presentations, memos, and documents on behalf of the MD.
• Handle confidential communications, emails, phone calls, and business inquiries with discretion.
• Take clear meeting minutes during executive/board meetings and track follow-up action items.

2. Office Management & General Administration

• Oversee daily office operations, keeping the workspace clean, organized, and professional.
• Manage office supplies, stationeries, and pantry stock; place orders and liaise with vendors.
• Serve as the main front desk point of contact to greet visitors, answer main line calls, and handle incoming/outgoing mail/deliveries.
• Coordinate with building management, maintenance technicians, and external service providers for repairs or facility needs.

3. Staff & Departmental Support

• Provide general administrative and clerical support to staff members across teams (HR, Sales, Finance, Operations).
• Assist with document preparation, formatting, scanning, printing, and digital/physical filing.
• Perform data entry, maintain internal databases, and keep operational spreadsheets updated.
• Support basic HR and Finance admin tasks, such as tracking staff attendance/leave, gathering expense receipts, processing invoices, or onboarding new hires.
• Help organize internal company events, team meetings, workshops, and celebrations.

Requirements & Qualifications

• Education: Bachelor’s Degree or Diploma in Business Administration, Management, or a related field (or equivalent practical experience).
• Experience: 1–3+ years of experience in an Administrative Executive, Office Administrator, or Personal/Executive Assistant role.
• Technical Skills:
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace (Docs, Sheets, Slides, Gmail).
• Familiarity with online calendar tools and basic office management tools.
• Soft Skills:
• Exceptional written and verbal communication skills.
• High level of integrity and the ability to maintain strict confidentiality.
• Strong time-management, prioritization, and problem-solving skills.
• Friendly, professional, and service-oriented attitude when working with team members and external guests.

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Leave encashment
• Paid sick time
• Paid time off

Work Location: In person