Administration Assistant

About us
Arnold Jensen Electrical has been Christchurch and Canterbury's trusted name in electrical contracting since the early 1960s. We work with everyone from residential homeowners to large commercial contractors and councils across New Zealand. Due to staff changes, we're now looking for our next Customer Service / Accounts Assistant to join our Wigram team.

About the role | Ko te Kaupapa
We're looking for an Administration Assistant to support our Office Manager and be the first point of contact for our customers, suppliers and visitors. The successful candidate will have excellent phone manner and a genuine focus on customer service. This is a full-time role based in Wigram with an immediate start.

Your key responsibilities will include:

• Accounts payable: matching invoices to purchase orders, loading invoices in AroFlo and Xero, reconciling creditor statements, the company Visa and fuel and phone accounts
• Job bookings: taking accurate job details, scheduling work in AroFlo, and arranging times with customers and tenants
• Job costing: processing completed jobs, ready for invoicing
• WIP: Monitoring status of jobs and following up outstanding jobs with our electricians
• Invoicing and quotes: making sure customers receive accurate, timely invoices and following up on quotes
• Health & Safety: maintaining our H&S database and documentation, supporting staff compliance and Prequal/SiteWise certification
• Fleet and training admin: organising vehicle WOFs, servicing and RUCs, and booking Site Safe and refresher courses for the team
• General admin: correspondence, filing, meeting minutes, ordering supplies, booking travel and preparing project site folders

What you'll bring | Ko ngā pukenga ōu

• At least two years' experience in an office environment
• Enthusiastic and eager to learn
• Detail-focused with strong communication, grammar and spelling, as accuracy is a must
• Customer-focused with an excellent work ethic
• Reliable, punctual and committed
• A team player with a great sense of humour and an outgoing personality
• Ability to pass a pre-employment medical, drug, and alcohol test prior to employment.

What we bring | He aha ta tatou kawe mai

• Hourly wage, with weekly pay
• 40 hours a week, Monday to Friday
• Immediate start available
• Awesome team environment with a real supportive culture

How to apply | Me pēhea te tono
To apply, click on the 'Apply Now' link or email your CV to [email protected]. Applicants for this position should have NZ residency or a valid NZ work visa.

Note: We will not consider unsolicited applications or contact from recruitment agencies for this vacancy. If recruitment support is needed, we will reach out to our trusted agencies.