Administration Assistant

About MPK:

Re-energised. The kind of thinking the world is demanding to transition to a new energy future. This requires the dynamic attitude that MPK is known for delivering. Whether it’s upstream LNG development and servicing, fluid transportation, or renewables, in the essential energy, water and natural resources sectors, we’re here to use our proven ingenuity to redefine the challenge and innovate solutions that solve problems and deliver high quality outcomes.

You need only look at our long term partnerships and outcomes with major industry leaders to see how we have successfully realised their vision.

With the world's growing demand for increased energy supply, MPK are there to provide essential infrastructure services and solutions. We offer three primary, but interconnected, divisions to clients – Infrastructure, Services and Solutions.

MPK. Right solutions. Right people. Right for the future.

Want to know more? Head to our website at www.mpckinetic.com/

Our Values:

Care: We are genuine and fair and have high expectations of ourselves. We are like family. We pull our weight and watch each other’s backs. We care for our people because our people are who we are.

Solve: We understand our client needs because we collaborate. We align with clients to pursue efficiency and safety and, as partners, anticipate challenges and adapt. We embrace technology to deliver the solutions our clients need.

Deliver: Our focus in delivering value to our clients is paramount and is the cornerstone of our commercial relationships.

We encourage Aboriginal and Torres Strait Islander Peoples to apply for our positions.

About the role:

MPK is seeking a full time, permanent Administrator to join our team based in Roma. Reporting to the Administration Manager, the ideal candidate will support the Operations team, helping to ensure the smooth day-to-day running of business operations. They will contribute to the maintenance of records, support workforce coordination and facilitate effective communication between the field teams, management and corporate functions.

Duties include:

• Accurately process Accounts Payable (AP) transactions
• Enter and manage Accounts Receivable (AR) data, including raising invoices, maintaining customer records, and supporting the timely collection of outstanding payments
• Reconcile staff expense claims, ensuring all submissions are supported by appropriate documentation and comply with company policies prior to approval and processing
• Provide comprehensive general administrative support to the Operations team, ensuring efficient day-to-day office and operational functions
• Assist with the procurement of office supplies
• Support the Procurement team with Goods Receipting, ensuring all received goods and services are accurately recorded, matched against purchase orders, and processed in a timely manner
• Perform accurate and timely data entry across multiple systems
• Proactively identify and implement process improvement opportunities across administrative functions to enhance efficiency, accuracy, and overall service delivery
• Manage and respond to ad hoc administrative requests, demonstrating flexibility and responsiveness to changing operational priorities
• Maintain and update various systems including Smartsheets, Echitek (as relevant), spreadsheets, and reporting tools, ensuring data is current, accurate, and aligned with operational requirements
• Assist the Purchasing/Procurement team with supplier management activities, including maintaining supplier records, supporting onboarding documentation, and liaising with vendors to resolve queries
• Coordinate travel and accommodation bookings for site personnel and contractors, ensuring cost-effective, compliant, and timely arrangements aligned with operational schedules
• Coordinate Training requirements for crew members
• Manage various email accounts

About you:

• 3+ years’ experience in a similar position
• Certificate IV in Business Administration or equivalent (desirable)
• Intermediate/Advanced skills in Microsoft Office Suite and Outlook
• Excellent problem solving, interpersonal communication and project management skills
• A desire for achieving excellence in process and product quality and reliability
• Ability to manage conflicting priorities and maintain organisation of relevant tasks
• Ability to meet deadlines with short turnaround times
• Demonstrated ability to work effectively without close supervision and to be accountable for own performance
• Motivated team player who values other opinions
• Strong communication skills with an ability to develop and maintain professional relationships

Please note:  MPK does not accept any unsolicited resume referrals from recruitment agencies. Please do not submit any resumes or associated profiles to any MPK employees. Should we require additional recruitment assistance, our HR team will contact our preferred recruitment agencies