Administration Assistant

Job Title: Administration Assistant

Location: Chennai, Tamil Nadu (Work from Office)

Employment Type: Full-time

About Agnikul Cosmos

Agnikul Cosmos, headquartered at the IIT-Madras Research Park, is an Indian space technology startup focused on designing, manufacturing, testing, and launching affordable, orbital-class rockets tailored for micro- and nano-satellites. We are redefining access to space through customizable and on-demand launch solutions

Position Summary

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to support the Director at Agnikul Cosmos. The ideal candidate will play a crucial role in optimizing the Director’s time and effectiveness by managing schedules, communications, and operational tasks with discretion and efficiency.

Key Responsibilities

• Calendar & Scheduling Management: Coordinate and maintain the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Communication Handling: Act as the point of contact between the Director and internal/external stakeholders. Manage and prioritize incoming emails, calls, and requests.
• Meeting Coordination: Prepare agendas, take detailed minutes, follow up on action items, and ensure timely execution.
• Documentation & Reporting: Draft correspondence, reports, and presentations. Maintain confidential records and documentation.
• Task & Project Support: Assist in tracking and ensuring the timely execution of key deliverables. Support cross-functional initiatives as needed.
• Travel Logistics: Organize domestic and international travel plans, including visa processing, flight and hotel bookings, and itineraries.
• Confidential Support: Handle sensitive information with a high level of confidentiality and professionalism.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 1 - 3 years of experience in an Executive Assistant or similar administrative role, preferably in a startup or tech environment.
• Strong organizational and time-management skills with the ability to multitask.
• Excellent written and verbal communication skills.
• Proficiency in MS Office, Google Workspace, and productivity tools (e.g., Notion, Trello, Slack).
• Discretion, integrity, and a high level of professionalism.
• Ability to thrive in a fast-paced, dynamic work environment.

Preferred Qualifications

• Prior experience working in a startup, tech, or innovation-driven environment.
• Strong ability to handle high-pressure, fast-paced settings with tight deadlines.
• Demonstrated ability to coordinate across multiple departments or stakeholders.
• Comfort with handling confidential or sensitive information professionally.

Why Join Us

• Be part of a cutting-edge space tech venture making history in India.
• Work with some of the brightest minds in aerospace engineering and innovation.
• Competitive salary and benefits in a high-impact role.
• Fast-paced startup environment with ample learning opportunities.

Job Type: Full-time

Pay: ₹12,000.00 - ₹20,000.00 per month

Benefits:

• Food provided
• Health insurance

Language:

• English (Required)

Location:

• Kelambakkam, Chennai, Tamil Nadu (Preferred)

Work Location: In person