Administration Assistant

About the role

You will be responsible for assisting the management of work flow throughout the practice, ensuring tasks are allocated, monitored and completed efficiently across Australian and offshore teams. Working closely with the Principal, you will help coordinate a team that includes bookkeeping and accounting professionals located in India and the Philippines, ensuring work is delivered accurately, on time and to a high standard.

Key responsibilities

• Assist workflow and job progress through HandiSoft and the firm's workflow management systems
• Assist and schedule work across local and offshore team members
• Conduct regular follow-ups to ensure deadlines and deliverables are met
• Liaise with the Principal to receive instructions, priorities and updates
• Facilitate team meetings and prepare action items
• Monitor outstanding jobs and proactively identify bottlenecks
• Maintain workflow reports and tracking spreadsheets
• Assist with basic bookkeeping and administrative tasks where required

About you

• Exceptional organisational and time management skills
• Strong attention to detail
• Confidence communicating with team members across different locations and time zones
• Good spreadsheet and data management skills
• The ability to prioritise multiple tasks and deadlines
• A proactive, solutions-focused mindset
• Experience in administration, practice management, bookkeeping or workflow coordination will be highly regarded
• Exposure to accounting software or professional services environments is desirable but not essential

Benefits

• Competitive market salary
• Full-time permanent position
• Supportive and collaborative team environment
• Direct mentoring from the Practice Principal
• Opportunity to develop bookkeeping, workflow management and practice operations skills
• Long-term career growth within a growing accounting practice