Administration Assistant

About Us

Newground Water Services is a leading provider of Irrigation consultation, installation and maintenance services. We pride ourselves on delivering high-quality work and exceptional customer service. Our team is dedicated to innovation, safety, and sustainability, and we are committed to providing rewarding career opportunities for our employees.

Position: Administration Assistant

Location: Hazelmere

Employment Type: Full-Time

About the Role

We are seeking an organised and proactive Administration Assistant to support our delivery team through project administration, document control and coordination of day-to-day project workflows. This role plays a key part in ensuring projects are well supported, documentation is accurately maintained, and administrative processes are completed efficiently.

Working closely with project managers, subcontractors and suppliers, you will help improve the consistency and efficiency of project delivery across the business.

Duties include:

• Processing procurement requests, purchase orders and supplier documentation;
• Managing document control and maintaining project records and files;
• Assisting with project reporting, variations, claims and administrative documentation;
• Maintaining project registers, action lists and tracking outstanding items;
• Coordinating subcontractor onboarding documentation and compliance requirements;
• Assist with scheduling of jobs, technicians and resources for irrigation jobs;
• Providing general administrative support to project managers and delivery teams;
• Assisting with data entry, record keeping and system updates; and
• Liaising with internal teams, suppliers and contractors to support project outcomes.

About You

• Previous experience in an administration, project administration or similar role (Desirable);
• Attention to detail;
• Excellent written and verbal communication skills;
• Ability to manage multiple tasks and meet deadlines;
• Strong problem-solving skills and a proactive approach to work; and
• Experience working in a construction, maintenance or project-based environment is highly regarded.

Join a supportive team where your contribution is valued and your work directly supports the successful delivery of projects across the business. If you are organised, motivated and enjoy working in a fast-paced environment, we would love to hear from you. Apply now!