Administration Assistant

Company: D&A Properties L.L.C.
Employment Type: Full-Time
Position: Real Estate Admin cum Receptionist

About the Role

D&A Properties L.L.C. is looking for a professional, organized, and detail-oriented Real Estate Admin cum Receptionist to support our daily administrative and real estate operations.

The ideal candidate will be responsible for handling administrative tasks, maintaining property listings, coordinating with clients and agents, managing documentation, and ensuring a professional front-office experience for visitors and clients.

Job Responsibilities

• Maintain accurate and up-to-date records of employee attendance and leave to ensure timely and error-free payroll processing.
• Collect, verify, and upload property listings across online portals such as Bayut, Dubizzle, and Property Finder, ensuring accuracy, consistency, and compliance with company standards.
• Assist in the creation and distribution of marketing materials, including flyers and online advertisements. Regularly update digital platforms and property portals to reflect current listings and promotions.
• Serve as a key point of contact between clients, property owners, and agents, facilitating effective communication and ensuring a seamless flow of information throughout the transaction cycle.
• Monitor the performance of listed properties, analyze metrics such as views and inquiries, and prepare regular performance reports for internal review and client reporting.
• Support the Business Development team by sourcing new properties through outreach to owners and developers.
• Coordinate and schedule property viewings in a timely and organized manner.
• Prepare and manage official documentation, including No Objection Certificates (NOC), Trakheesi permits, tenancy contracts, and related legal documents, ensuring alignment with regulatory requirements.
• Welcome and assist visitors in a courteous and professional manner.
• Maintain a well-organized and fully stocked reception area and manage front-office supplies and inventory as needed.
• Provide general administrative and operational support to the real estate team as required.

Requirements

• Previous experience in real estate administration, receptionist, or office administration is preferred.
• Knowledge of Dubai real estate procedures and property portals such as Bayut, Dubizzle, and Property Finder is an advantage.
• Familiarity with Trakheesi permits, NOC procedures, tenancy contracts, and real estate documentation is preferred.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Good attention to detail and accuracy.
• Professional appearance and a customer-service-oriented attitude.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to multitask and work effectively in a fast-paced real estate environment.
• Candidates with strong administrative and communication skills who are willing to learn are encouraged to apply.

What We Offer

• Professional and collaborative working environment
• Opportunity to develop experience in the Dubai real estate industry
• Career growth and learning opportunities
• Exposure to property administration, listings, documentation, and business development
• Company will provide the Visa

Location: Emirates Tower Exit 2, Shiek Zayed Road, Dubai, UAE

Desired Candidate Profile

Can speak arabic is a plus and have less than 1 year of experience as an admin assistant or receptionist.