Administration Assistant

About Tapovan Vidya Vihar

Tapovan Vidya Vihar, a part of TYAG Trust (Tapovan Youth Alumni Group), is a growing educational institution committed to value-based and future-ready learning. Guided by the blessings of Yugpradhan Acharyasam Panyas Pravar Shree Chandrashekhar Vijayji Maharaj Saheb, we strive to nurture academic excellence, holistic development, and lifelong learning. With educational initiatives across Gujarat, our vision is to build a strong, compassionate, and progressive K–12 learning community for the leaders of tomorrow.

Role Overview

We are looking for a dependable and well-organised Admin to manage the day-to-day administrative operations of the school. The ideal candidate will keep school records accurate and up to date, handle CBSE-related data and compliance through the Board's official portals, and coordinate smoothly with the Principal, staff, parents, and the Trust's departments.

Key Responsibilities School Administration & Office Management

• Manage the day-to-day functioning of the school office, visitor handling, correspondence, and filing
• Maintain accurate student, staff, and school records in physical files and the school's digital systems
• Coordinate with HR, accounts, transport, housekeeping, security, and maintenance teams to ensure smooth daily operations
• Manage stationery, inventory, uniforms, and vendor coordination as per approved procedures

CBSE Portals & Compliance

• Maintain and update the school's profile and data on OASIS (Online Affiliated Schools Information System) so that it stays accurate and consistent with affiliation norms
• Use SARAS (School Affiliation Re-engineered Automation System) for affiliation-related applications, compliance submissions, and correspondence with the Board
• Work on Pariksha Sangam for student registration (Classes 9 and 11), List of Candidates (LOC) submission and corrections, marks uploads, Teacher Data Bank, and board circulars
• Complete the annual data submission on UDISE+ and support generation and updating of student APAAR IDs
• Track CBSE circulars and official emails, and inform the Principal and concerned staff of deadlines and action points
• Coordinate enrolment of teachers in CBSE capacity-building programmes on Prashikshan Triveni, as required

Admissions & Student Records

• Handle admission enquiries and manage admission forms, documents, and registers
• Maintain the student database and ensure timely updates of student details
• Prepare and issue Transfer Certificates, bonafide certificates, and other student documents as approved by the Principal

Staff Coordination & Reporting

• Maintain staff attendance, leave, and personnel records in coordination with the HR team
• Prepare periodic MIS reports and data summaries for the Principal and management
• Support the planning and logistics of examinations, PTMs, school events, audits, and CBSE inspections
• Attend staff meetings, training sessions, and school events, and remain open to feedback and professional development

Eligibility & Qualifications

• Graduate in any discipline (B.Com / BBA / BA preferred); MBA / PGDM or a diploma in office or school administration is an added advantage
• 3–5 years of relevant administrative experience in a school, preferably in a CBSE school — mandatory
• Hands-on working knowledge of CBSE portals (OASIS, SARAS, Pariksha Sangam, UDISE+) and their annual cycles
• Sound understanding of CBSE affiliation requirements, records, and documentation norms
• Proficiency in MS Office / Google Workspace and school ERP systems

Desired Skills & Personal Attributes

• Excellent written and verbal communication skills, with a courteous approach towards parents, staff, and visitors
• Strong attention to detail, with the ability to meet deadlines and manage multiple tasks
• Organised, reliable, and self-driven, with good record-keeping and follow-up discipline
• Ability to maintain confidentiality of student, staff, and institutional information
• Comfortable with digital tools, data entry, and basic reporting

Work Schedule & Details

Days: Monday to Saturday

Location: Tapovan Vidya Vihar, Plot no. 363, nr. Rajwadu Hotel, opp. Lavanya Sanskrutik Hall, Lavanya Society, Vasna, Ahmedabad, Gujarat 380051

Pay: ₹30,000.00 - ₹32,000.00 per month

Benefits:

• Paid time off
• Provident Fund

Work Location: In person